We are partnering with a leading global organisation within financial services to recruit an experienced Executive Assistant to support a senior leadership team within a high-performing, fast-paced environment.
This is a energetic and highly visible role, suited to a proactive, detail-oriented professional who thrives on managing competing priorities, engaging with senior stakeholders, and keeping operations running seamlessly.
The Prospect
As an Executive Assistant, you will provide high-level, confidential administrative support to senior executives and their broader team. You will play a key role in driving team productivity through effective planning, coordination, and communication across a global stakeholder group.
Key Responsibilities
Extensive and complex calendar management across multiple senior stakeholders
Coordinating meetings, room bookings, and catering requirements
Managing logistics for internal initiatives and high-profile client events
Supporting planning and coordination for international senior visitors
Preparing presentations, reports, and executive correspondence
Screening calls and managing incoming communications efficiently
Organising domestic and international travel, including itineraries and bookings
Processing expenses and travel claims in line with company policy
Recording, transcribing, and distributing meeting minutes
Maintaining filing systems (electronic and hard copy)
Supporting broader administrative and operational tasks as required
About You
Proven experience in a similar Executive Assistant role supporting senior leaders
Exceptional organisational skills with the ability to manage multiple priorities
Robust experience with complex calendar and inbox management
Confident communicator with excellent written and verbal English skills
High attention to detail and a strong sense of ownership
Positive, proactive, and adaptable approach
Solid Microsoft Office skills (Word, Excel, PowerPoint)
Experience within financial services or investment banking is highly regarded
Ability to handle confidential information with discretion
Flexible and responsive to changing business needs
📌 Executive Assistant Sydney
🏢 Important Business
📍 Sydney
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