Job Title: Business Support Specialist (Part-Time, 9-Month Contract)

Contract Duration: 9 Months (Fixed Term)

Work Hours: 24 hours per week (versatile – can be structured across 3 full days or spread over 5 days)

Work Model: Hybrid – Wednesday in office

Candidates who are highly organised, proactive, and comfortable working in a hybrid, part-time structure are encouraged to apply.

Role Overview

The Business Support Specialist plays a critical role in supporting organisational objectives by providing high-level administrative and operational assistance to Executives. This role focuses on executive support, meeting and event coordination, internal communications, and cross-functional collaboration across the APJ region.

Key Responsibilities

Executive Support
Provide administrative support to two Executives and their teams to reduce operational workload.
Manage complex executive calendars to ensure smooth operations.
Handle procurement processes including raising purchase orders, liaising with suppliers, invoice coordination, and PO tracking.
Support onboarding and offboarding activities, including communication distribution groups and announcements.
Assist with expense reconciliation and travel logistics (including complex itineraries within budget).




Communicate with key stakeholders internally and externally.
Maintain strict confidentiality and provide ad-hoc administrative support across APJ as required.

Meeting & Event Coordination
Coordinate multi-region meetings, conferences, volunteering drives, training sessions, and team-building activities.
Manage vendor sourcing and oversee event logistics.
Support VIP guest hosting, including preparing agendas, executive briefing documents, and run sheets.
Track and manage event budgets to ensure cost control.
Actively contribute to the Social Committee and internal engagement activities.

Internal Communications
Assist in developing internal communications, newsletters, presentations, and social media content.
Support preparation of executive presentations and formal correspondence.

Skills & Experience Required
Proven experience in executive or business support roles.
Solid organisational and multitasking skills.
Excellent written and verbal communication skills.
High proficiency in Microsoft Office Suite.
Solid attention to detail and problem-solving ability.
Ability to manage confidential information with discretion.
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📌 Executive Assistant City Of Sydney
🏢 eTeam
📍 City of Sydney