Job Overview

The Personal Assistant serves as the primary operational link and executive right-hand to the Business Owner across multiple business entities. This multi-faceted role combines executive calendar and inbox management with professional phone coverage, client enquiry screening, CRM hygiene, and digital marketing execution (social media scheduling, email campaigns, and local B2B prospect research). The ideal candidate is a polished, independent multi-tasker capable of representing the business professionally to Australian clients, builders, architects, and suppliers.

Client Overview

Our client is an expanding Australian business group operating within the commercial stainless steel, metal fabrication, and hospitality design sectors. Managing multiple interconnected entities that deliver custom solutions for commercial kitchens, architectural metalwork, and hospitality fit-outs nationwide, the leadership requires a versatile executive support partner. Our client is looking for a highly organized, proactive Personal Assistant & Marketing Coordinator to manage executive workflows, handle first-line communications, drive multi-brand marketing, and support operational coordination.

Schedule

Monday - Friday, 07:00 AM - 04:00 PM AEST / AEDT, with 1 hour unpaid break (40 work hours per week)

Responsibilities

- Personal Assistance: Manage the Business Owner's daily schedule, priorities, and travel itineraries. Act as the primary phone receptionist for multiple businesses, screen incoming calls/emails, manage diary appointments, and maintain strict confidentiality across all business activities.
- Business Administration & Workflow Coordination: Provide administrative support across multiple entities, serving as a liaison between sales, drafting, estimating, and workshop production. Maintain accurate electronic filing, update CRM databases, and manage task tracking tools.
- Marketing & Business Development Support: Create and schedule social media content (Meta Business Suite, LinkedIn, Google Business Profile),



design basic collateral using Canva, manage email newsletter campaigns, update website details, and conduct target market research on architects, builders, and hospitality operators across Australia.
- Client & Service Support: Serve as a skilled first point of contact for clients and vendors. Address routine customer enquiries, follow up on outstanding quotes or proposals, and escalate urgent operational matters to appropriate internal leads.

Requirements

- Experience: Proven track record as an Executive Assistant, Personal Assistant, or High-Level Virtual Assistant, with combined experience in executive administration and digital marketing.
- Communication & Phone Manner: Exceptional written and spoken English with a polished, professional telephone voice suitable for representing Australian businesses to C-level executives and client stakeholders.
- Software & Digital Marketing Skills: Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook), hands-on experience managing CRM systems, and familiarity with graphic/social marketing tools (Canva, Meta Business Suite, LinkedIn).
- Multi-Tasking & Organization: Superior organizational skills with a demonstrated ability to juggle competing priorities across multiple brands independently and with high attention to detail.

Highly Regarded
- Previous experience supporting Australian SMBs or executive leaders in the construction, manufacturing, or commercial design sectors.
- Hands-on experience with project management platforms like Monday.com or ClickUp.
- Familiarity with email marketing software (e.g., Mailchimp, ActiveCampaign) and basic website CMS platforms.

Independent Contractor Perks




- Permanent work from home
- Immediate hiring
- Health Insurance Coverage for eligible locations

Note

Please click the " " button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

Important Disclaimer

- BruntWork never charges fees for applying or any part of the hiring process-it is 100% free. If you are ever asked for payment, please stop and report it immediately to our official social media platforms;

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Job Category

Administration

Job Type

Full Time (35 hours or more per week)

Work Schedule and Timezone

Monday to Friday 7am to 4pm AEST with hour lunch break

Published on

Jul 30 2026

“BruntWork made the entire recruitment process smooth, transparent, and stress-free. They matched me with a client that genuinely fits my skills and values - and the support didn't stop at placement... A reliable, professional partner I'd recommend without hesitation.”

- Zyrrah D, Bookkeeper

4.9/5

4.9/5

Personal Assistant (Marketing & Administration)

Job Category

Administration

Job Type

Full Time (35 hours or more per week)

Work Schedule and Timezone

Monday to Friday 7am to 4pm AEST with hour lunch break

Published on

Jul 30 2026

“BruntWork made the entire recruitment process smooth, transparent, and stress-free. They matched me with a client that genuinely fits my skills and values - and the support didn't stop at placement... A reliable, professional partner I'd recommend without hesitation.”

- Zyrrah D, Bookkeeper

4.9/5

4.9/5

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📌 Personal Assistant (Marketing & Administration) (Australia)
🏢 Bruntwork
📍 Australia