Care is our passion. People are our business. Excellence is our standard. Growth is our ambition.

Your new role as an Executive Assistant

Brisbane Waters Private Hospital are seeking an Executive Assistant to cover a maternity leave period for a maximum term of 12 months, commencing late August/early September 2026. This is an excellent opportunity for someone looking to broaden their experience, step into a senior support role, or further develop their executive‑level administrative skills.

The EA provide high-level administrative, organisational, and operational support to the Executives, ensuring productive coordination of services, effective communication, and compliance with organisational and regulatory requirements, including payroll and credentialling functions.

About you

The Executive Assistant reports to the CEO and supports the Executive Team. The Executive Assistant is responsible for the hospital’s general administration services including internal and external communications, document management, scheduling meetings, preparation and maintenance of confidential correspondence, credentialing of Visiting Medical Officers and ensure the hospital’s administrative procedures comply with quality and accreditation requirements.

Your duties will include (but not limited to):

- Maintaining the confidentiality of all matters pertaining to the Executive team.

- Assist with credentialing of VMO’s as well as Allied Health Professionals, processing applications, liaising with CEO’s, MAC reps (when necessary)



and preparing files for presentation at the Credentials Committee as well as yearly audit.

- Maintenance of VMO database including monthly/yearly reporting pertaining to Medical Insurances, Working with Children Checks, specialty registrations etc.

- Administration of HR in the Executive office ie preparation of appointment letters for nursing and non-nursing staff, completing working with children checks, maintenance of staff database etc.

- Liaising with HR and Payroll on employee matters, as well as ensuring all employee related documentation is completed accurately prior to being forwarded to Payroll.

- Minute taking at meetings eg Medical Advisory / Patient Care Review Committee / Executive & Management Meetings and securely digitally storing them for accurate records.

- Maintaining meeting schedules and diary management for CEO & DCS.

- Reconciling of Executives monthly credit card expenses.

- Coordinating office supply orders, managing purchase requests and maintaining stock levels.

- Coordinating staff uniform orders, maintaining inventory and distribution.

- Manage and coordinate Employee Engagement Initiatives including Monthly Staff Awareness Days, Fitness Passport enrolments,



Staff Recognition Programs, Service Milestone awards, Access EAP etc

- Maintenance and management of local intranet/sharepoint.

- Working alongside teams to assist in maintaining the website/s with up to date information and as well as preparation of marketing events/material.

- Prepare and launch staff engagement including quarterly newsletter.

- Coordinating fundraiser events and arranging functions for Executives or Hospital as requested.

Mandatory Criteria:

- Prior experience in administrative or executive support roles, preferably CEO Level.

- Advanced Microsoft Office skills.

- Exceptional attention to detail.

- Ability to work under pressure and meet deadlines.

- Ability to co-ordinate and take meeting minutes.

- Exceptional time management and organisational skills.

- Excellent communication, both written and verbal, and interpersonal skills.

- Demonstrates a customer focused mindset.

- Flexibility and quick adaptability.

- Ability to work independently as well as in a team displaying a ‘can do’ attitude.

- Proven commitment to professional development and quality improvement.

- Open and honest approach with the ability to maintain a high level of confidentiality at all times.

Apply now! Application close Friday 31 July 2026

Applications must include current CV and cover letter.

Position enquiries and applications to be sent to Beth Veugen, ***********@healthecare.com.au

Executive Assistant, Brisbane Waters Private Hospital

📌 Executive Assistant – Maternity Leave Relief (Gosford)
🏢 Healthe Care Group
📍 Gosford