About us

Clearview Skylights is a leading provider of quality skylight solutions, committed to delivering excellence in both product and service to our customers across Western Australia. We pride ourselves on our skilled team, innovative approach, and dedication to customer satisfaction. Our company culture emphasises teamwork, reliability, and continuous improvement, making us an excellent place to build a rewarding career in the building and construction materials industry.

About the role

We are seeking a detail-oriented and organised Scheduling and Office Administrator to join our team at our Wangara, Western Australia location. This is a full-time position that plays a crucial part in the smooth day-to-day operations of our business working hours 7am to 3pm Monday to Friday. As Scheduling and Office Administrator, you will be the backbone of our office operations, managing schedules, coordinating administrative tasks, and ensuring that our team and customers experience seamless service. This role offers the opportunity to make a tangible impact on business efficiency and customer satisfaction.

Key responsibilities

1. Managing and maintaining scheduling systems to coordinate appointments, site visits, and project timelines for customers and field teams

2. Processing and responding to customer enquiries via phone, email, and other communication channels in a timely and professional manner

3. Preparing and maintaining administrative documentation, including quotations, invoices, and service records

4. Coordinating between office staff, field teams, and customers to ensure clear communication and project alignment

5. Managing office supplies inventory and ordering as needed to maintain operational efficiency

6. Performing data entry and maintaining accurate records in company systems and databases

7. Supporting the scheduling of team meetings, training sessions, and other internal events

8.



Assisting with general office duties and providing administrative support to management as required

What we're looking for

Proven experience working in an administrative or office support role, ideally within a trade, construction, or service-based business environment

1. Excellent organisational skills with the ability to manage multiple priorities and deadlines effectively

2. Strong written and verbal communication skills with the ability to interact professionally with customers and team members

3. Proficiency in Microsoft Office applications (Word, Excel, Outlook) and experience with scheduling or customer relationship management software

4. High level of attention to detail and accuracy when handling documentation and data entry

5. Ability to work independently and as part of a team in a fast-paced environment

6. Customer service orientation with a commitment to providing excellent service

7. Reliability and professional demeanour with a positive approach to problem-solving

What we offer

At Clearview Skylights, we value our employees and provide a supportive working environment where you can thrive. We offer competitive remuneration commensurate with experience, opportunities for professional development and training, and a collaborative team culture. We are committed to maintaining a healthy work-life balance and providing a safe, respectful workplace. As a member of our team, you will receive ongoing support from management and access to a workplace where your contributions are recognised and appreciated.

Apply now

If you are an organised and proactive individual ready to take on this administrative role, we would like to hear from you. Please submit your resume and a cover letter outlining your relevant experience and suitability for the position. Join the Clearview Skylights team and become part of a company that values professionalism, efficiency, and customer excellence.

📌 Scheduling and Office Administrator (Mullaloo)
🏢 Clearview Skylights
📍 Mullaloo