Site Administrator

? Albury | In office

BAI Assets Pty Ltd

BAI Assets Pty Ltd is looking for its next Site Administrator to join the team.

Spanning leasing, contractor coordination, compliance and site operations, BAI Assets manages a busy, evolving site while working with contractors, sub-tenants, regulators and service providers to keep the property secure, compliant and running smoothly.

We're looking for an experienced Site Administrator to be the organisational backbone of our site office — owning records, contract administration, reception and compliance documentation.

Working closely with the Site Manager, Commercial Manager, HSE Manager and the wider site leadership team, you'll be the first point of contact for a busy industrial site, keeping registers, inductions and audit documentation current while supporting the broader team with day-to-day administration.

This is a great opportunity for a highly organised administrator who enjoys variety, thrives as the go-to person on-site, and wants to be part of a significant regional redevelopment.

What You'll Be Doing

- Maintain the site's filing system and document control, including leases, licences, permits, insurances, invoices and correspondence.

- Prepare, format and distribute minutes, reports, notices and correspondence for the site leadership team.

- Raise and track purchase orders, receipt goods and services, and assist Finance with month-end queries and budget coding.

- Maintain the contracts register for site contractors, consultants, sub-tenants and lessees, including key dates and insurance renewals.

- Support contractor onboarding by collecting insurances, licences, SWMS and compliance documents before site access is granted.

- Track contractor claims, variations and approvals, keeping an auditable trail of signed documentation.





- Act as first point of contact for the site: manage calls, the site office inbox, and greet and sign in visitors, contractors and delivery drivers.

- Maintain visitor and contractor sign-in/sign-out systems and daily attendance records, including for emergency musters.

- Deliver basic site inductions covering site rules, PPE, emergency procedures and restricted areas, and maintain the induction register.

- Keep audit-ready records for environmental licence conditions, inspections and other statutory obligations, and support the HSE Manager and external auditors with document requests.

- Maintain site registers including keys and access cards, plant and equipment, chemicals, and permits to work.

What We're Looking For

- 2+ years' administration experience in an industrial, construction, manufacturing or similar site-based environment.

- Strong document control and record-keeping skills with high attention to detail.

- Confident phone manner and professional front-of-house presentation.

- Proficiency in Microsoft 365 (Outlook, Word, Excel, SharePoint/OneDrive).

- Ability to handle confidential commercial information with discretion.

- Current driver's licence

Highly Regarded

- Experience with purchase orders and invoice matching in an ERP or accounting system.

- Exposure to contractor management or induction systems and WHS documentation.

- White Card and/or first aid certificate (or willingness to obtain).

- Local to the Albury–Wodonga region.

Why Join BAI Assets?

This is an opportunity to play a hands-on role in a significant regional industrial redevelopment, and to be the trusted, organised presence that keeps a busy site office running smoothly.

You'll work closely with site leadership and a range of contractors and stakeholders, building broad administrative and site-coordination experience.

📌 Site Administrator (Penrith)
🏢 BAI Assets
📍 Penrith