Scheduling & Admin Coordinator — Join a Rapidly Expanding Team
Based in Brooklyn Park
Do you want to make a real difference inside a small business?
Are you an admin specialist who's confident on the phone, quick to respond, and thrives in a fast-paced environment? We're looking for someone to step into a scheduling-heavy role that sits at the very center of our business.
Why This Role Matters
This isn't just another admin job. You are the first voice our clients hear, and you're the one who books them in. You're the engine that keeps work flowing — from the moment a job comes in to the moment it gets done.
A good scheduler is what turns this business into an efficient, well-oiled machine. Get it right, and everything runs smoothly. Get it wrong, and everything feels it. That's how much this role matters, and that's how much trust and responsibility comes with it — you genuinely have the power to make or break how well we run.
This is a flexible, long-term role for the right person to grow into.
What's On Offer
- Great above-award rates
- Rewarded for your effort
- Respect for your personal time
- Access to coaching & training to help you excel and be your best self
Qualities You Have
- Trustworthy and reliable
- Responsive across email and other channels
- Able to figure out difficult tasks independently
- Focused on achieving goals, not just ticking off tasks
- Comfortable making decisions with minimal instruction
- Skilled at understanding context to make good administrative calls
- Proactive about documenting best practices so others benefit
- Detail-oriented with strong initiative
- Accountable, easy-going, and positive
What You'll Be Doing
- Scheduling (this is a major focus of the role)
- Coordinating and booking meetings with multiple people
- Organising calendars and emails
- Answering calls and messaging clients and team members
- Data entry and document updates
- General administration tasks
- Coordinating and communicating with the team
- Leading projects when given clear goals, resources, and support
- And more
Applications You'll Use
- Gmail
- Asana
- Xero
- ServiceM8
- Go High Level
- Burdi
- And more
This is an ever-evolving role, best suited to someone who enjoys variety and can pick up recent systems and applications quickly.
If you want to be the reason this business runs like a well-tuned machine, send your CV and cover letter to ••••@hoileelectrical.com.au