About the role

Jones Harley Toole is seeking a Legal Administrator - Litigation to join our Adelaide office on a fulltime basis. This is a key administrative position that provides essential support to our Commercial Litigation team and the firm generally. As Legal Administrator, you will work with your allocated practitioner to assist with the management of files, coordinating communications, and handling the administrative complexities that arise in commercial litigation matters. You will be required to assist the firm generally with word-processing tasks and accounts support as well as other tasks as and when required. Based in our Adelaide office, you will work in a collaborative environment with experienced litigators and contribute directly to the success of our litigation practice.

Key responsibilities

1. Digital dictation typing (BigHand) for our CTP team and copy typing for our commercial team

2. Managing commercial litigation files, including opening files and drafting letters of engagement, organising and maintaining documents electronically, and ensuring all materials are properly filed and tracked

3. Coordinating correspondence with clients, counsel, courts and other parties, ensuring timely communication and accurate record-keeping

4. Filing Documents on CourtSA, including pleadings, motions, affidavits and other litigation materials, ensuring accuracy and compliance with Uniform Civil Rules and directions

5. Scheduling court appearances, mediation sessions, and other legal proceedings, including managing diaries and sending notifications

6. Managing document discovery processes, including organising, indexing and producing documents as required in litigation matters

7. Monthly billing

8. Providing administrative support to multiple lawyers, prioritising competing demands and managing workloads efficiently

9. Liaising with court registries, process servers and external service providers to facilitate the litigation process

10.



Assisting with matter preparation, including compiling bundles of documents and managing exhibits

11. Contributing to the maintenance of firm systems and processes, identifying opportunities for improved efficiency

What we're looking for

- Strong work ethic with organisational skills with the ability to manage multiple matters simultaneously and meet tight deadlines

- Excellent written and verbal communication skills, with attention to detail and accuracy in all documentation

- Proficiency with legal practice management software (LexisNexis Affinity) and general office technology, including word processing and spreadsheet applications

- An understanding of legal terminology, court procedures and litigation processes

- The ability to work independently whilst collaborating effectively with lawyers and other team members

- A professional demeanour and discretion when handling confidential client information

- Strong problem-solving skills and the ability to adapt to changing priorities and circumstances

- Preferred: Experience with document management systems, e-discovery platforms or case management tools

- Preferred: Certification or formal training in legal administration or a related qualification

What we offer

At Jones Harley Toole, we are committed to providing our employees with a rewarding career in a supportive and professional environment. We offer competitive remuneration packages commensurate with experience and qualifications. We foster a team-oriented culture that values the contributions of all staff members and promotes a positive workplace.

About us

Jones Harley Toole is a respected South Australian law firm with a strong reputation for delivering high-quality legal services across a range of practice areas. We are known for our expertise in civil and commercial litigation, and dispute resolution.

Apply now
To apply for this position, please submit your CV and a covering letter in response to this proposed position. We look forward to hearing from you.

📌 Legal Administrator - Commercial Litigation (Adelaide)
🏢 Jones Harley Toole
📍 Adelaide