About the role

Gant and Sons Pty Ltd is seeking a dedicated Project Administrator to join our team in Smithfield, SA. This is a full-time position that plays a crucial role in supporting the smooth execution of our projects from conception to completion. As Project Administrator, you will be the organisational backbone of our project teams, ensuring that all administrative functions run efficiently and that projects stay on track. This role is essential to maintaining our high standards of project delivery and supporting our broader business objectives.

What you'll be doing

In this role, you will be responsible for a range of administrative and coordination tasks that keep our projects running smoothly. Your key responsibilities will include:

- Support the Business Coordinator with internal quality assurance, project administration and document control activities.

- Prepare project start up documentation, maintain and update current project documentation, including plans, schedules, budgets, status reports, drawings, correspondence and quality records.

- Upload and maintain project quality assurance documentation on client and builder platforms, including Visibuild, Aconex and iTWOcx.

- Manage project files, records and databases to ensure information is accurate, current, well organised and easily accessible.

- Save and file project documentation received from internal project teams, clients, builders, consultants and other external stakeholders.

- Coordinate project meetings, including scheduling meetings, preparing agendas, recording minutes and maintaining action item registers.

- Liaise with Project Managers, project team members, clients and builders to support effective communication and resolve administrative or documentation issues.

- Monitor project timelines, outstanding actions and documentation requirements, proactively following up with relevant stakeholders to assist in meeting deadlines.

- Schedule resources, facilities, equipment and other project requirements as needed.

- Provide general administrative support to Project Managers and team members, including filing, scanning, data entry, document preparation and correspondence.

- Prepare,



edit and manage documents using PDF software, Microsoft Excel and other Microsoft Office applications.

- Assist with maintaining project registers, trackers, reports and internal databases.

- Contribute to the development, implementation and continuous improvement of project administration, quality assurance and document control processes.

- Maintain a high level of accuracy, confidentiality, organisation and attention to detail.

- Demonstrate initiative and a proactive approach to supporting the wider project and administration teams.

What we're looking for

To be successful in this Project Administrator role, you will need a combination of practical skills, experience and personal qualities. We are seeking candidates with:

- A minimum of two years’ experience in an administrative, project coordination, project administration, document control or quality assurance role.

- Previous experience within the commercial construction industry is highly regarded.

- Experience within the structural steel industry would be advantageous.

- Experience using construction document management platforms such as Visibuild, Aconex or iTWOcx is desirable.

- Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint and Outlook.

- Experience using PDF editing and document management software.

- Familiarity with project management software, such as Microsoft Project would be advantageous.

- Strong organisational and time-management skills, with the ability to prioritise and manage multiple tasks effectively.

- Excellent written and verbal communication skills, with a professional and confident interpersonal manner.

- High attention to detail and a strong commitment to accuracy in all administrative and project documentation.





- Ability to work effectively both independently and collaboratively within a team environment.

- Robust problem-solving skills and the ability to approach challenges with a positive and practical attitude.

- A proactive and self-motivated approach, with the initiative to follow up outstanding tasks and documentation.

- Strong customer service skills and the ability to communicate professionally with clients, builders, consultants and internal team members.

- Reliability, professionalism and a commitment to maintaining confidentiality.

- Ability to work effectively in a fast-paced environment while meeting project deadlines.

- A flexible and adaptable approach to changing project priorities and business requirements.

What we offer

At Gant and Sons Pty Ltd, we are committed to supporting our employees and creating a positive workplace where you can thrive. We offer:

1. Competitive salary and benefits package

2. Opportunities for professional development and skills enhancement

3. A collaborative and supportive team environment

4. Career progression opportunities within the organisation

5. Work-life balance initiatives to support employee wellbeing

6. A professional workplace with modern facilities

About us

Gant and Sons Pty Ltd is an established Structural Steel organisation committed to delivering quality project outcomes and exceptional service to our clients. We pride ourselves on our professional approach, attention to detail and collaborative team culture. Our commitment to excellence, innovation and employee satisfaction has made us a respected name in our industry. We believe that our success is built on the expertise and dedication of our team members, and we are committed to fostering an environment where everyone can contribute meaningfully to our shared goals.

Apply now

If you are a detail-oriented, organised professional with experience in project administration and a commitment to supporting effective project delivery, we would like to hear from you. Please submit your CV and a covering letter outlining your relevant experience and why you are interested in this role. Apply now to join the Gant and Sons Pty Ltd team.

📌 Project Administrator (Adelaide)
🏢 Gant & Sons
📍 Adelaide