Business Administrator – Sydney

Location: Berkshire Park, Sydney CBD or Greater Metropolitan Area - NSW

Company: BGIS, Government Aligned Client

Employment Type: Full-Time, Permanent, On-Site

Other Information: Newly Created Role. Excellent Job Security. Applicants must be Australian Citizens or Permanent Residents.

Purpose of the Role: BGIS is seeking a motivated and detail-oriented Business Administrator to support a complex, high-compliance portfolio within a secure government environment. Reporting to the Contracts Support Officer, you will provide essential administrative and operational support to the Technical Asset Management (TAM) team. Your work will directly contribute to maintaining compliance, supporting asset management processes, and ensuring the smooth delivery of planned maintenance programs.

This role is ideal for someone who is highly organised, proactive, and enjoys working across multiple priorities in a fast‑paced environment. You’re someone who asks questions, takes initiative, and thrives on keeping things running efficiently.

Key Responsibilities

- Maintain compliance calendars, registers, and documentation to support statutory requirements
- Generate and manage Planned Preventative Maintenance (PPM) work orders
- Maintain and update asset registers within CMMS systems
- Audit service reports, identify issues, and elevate where required
- Support data integrity through regular updates, reporting, and system management
- Assist with financial processes including invoice reviews, purchase orders, and variation tracking
- Prepare reports, extract asset data, and support audit requirements




- Coordinate with internal teams and external vendors to ensure service delivery standards are met

Education, Experience & Skills

Essential:

- Strong administrative experience in a fast-paced setting
- High level proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)
- Excellent organisational skills with the ability to manage competing priorities
- Strong attention to detail and data accuracy
- Effective communication skills with a collaborative approach
- Ability to work both independently and within a team

Desirable:

- Experience in facilities management, asset management, or compliance-driven environments
- Familiarity with CMMS or asset management systems
- Exposure to financial administration processes (invoicing, variations, procurement)

Workplace Flexibility

This is a permanent, full-time position (40 hours per week, Monday to Friday) based fully on-site.

Key Benefits Include

- Spot recognition vouchers and $2,000 employee referral bonus
- Access to Flare discounts across retailers, utilities, and more
- Fitness Passport for you and your family
- Employee Assistance Program (EAP) and wellbeing initiatives
- Career development through internal mobility and leadership programs
- 2 paid volunteer days annually
- Inclusive workplace with robust diversity and inclusion focus

Equal Opportunity Employer Statement

BGIS is an equal opportunity employer. We strongly encourage applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQ+ individuals, and people from culturally diverse backgrounds.

Eligibility: Applicants must be Australian Citizens or Permanent Residents to be considered for this Client.

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📌 Business Administrator (New South Wales)
🏢 Bgis
📍 New South Wales