Are you an organised administrator who enjoys keeping records accurate, systems up to date and supporting a busy team?

We are looking for an Administration Assistant to join our Property & Contracts team on a 12-month maximum-term basis.

About the Role

- Part time, 5 days / 38 hours per fortnight.

- Canning Vale location

Reporting to the Manager Property & Contracts, the Administration Assistant will provide support across our property, fleet and capital works functions by maintaining accurate records, coordinating documentation and ensuring day-to-day processes run smoothly.

This is a great opportunity for someone who enjoys variety, takes pride in producing accurate work and wants to be part of a collaborative and supportive team. By delivering reliable and efficient administrative support, you'll help ensure day-to-day operations run smoothly, creating capacity for the team to focus on process improvements, increased automation and more proactive planning.

Key Responsibilities

• Maintain accurate records, registers and shared filing systems.

• Assist with lease, property and fleet administration activities.

• Process invoices, registrations and other routine documentation.

• Update databases, trackers and compliance records.

• Prepare reports, correspondence and administrative documents.

• Support audit, governance and record-keeping requirements.

• Assist with maintaining project and contract files.

About You

You are a reliable and organised administrator with excellent attention to detail and the ability to manage competing priorities. You enjoy working with systems and processes, communicate effectively and take pride in delivering high-quality administrative support. You will have:





• Experience in an administrative support role.

• Strong data entry, record-keeping and document management skills.

• Excellent organisation and time management skills.

• Sound and qualified written and verbal communication skills.

• Experience supporting administrative processes such as invoice processing or cost tracking.

• Strong attention to detail and the ability to follow procedures.

• Proficiency in Microsoft Office, particularly Excel, and experience maintaining records in electronic systems.

If you're a dependable administrator with a strong eye for detail and a commitment to accuracy, we'd love to hear from you.

Working for Vinnies WA

At Vinnies WA, you’ll be part of an organisation where people matter - both the community we support and the teams that make it all possible.

Our values are at the heart of our Society, anyone who comes into contact with us is better for it, our employees are supported to grow and nurture their capacity for leadership and resilience and hold mission at our core.

This is an opportunity to be part of an organisation that makes a positive difference to the lives of thousands of vulnerable West Australians, through a range of person-centred services and programs, made possible by the revenue raised through our Vinnies shops, generous donations,



fundraising events and grants, and over 3,500 dedicated employees, volunteers and members.

More than this, as a not for profit, Vinnies WA are able to offer our employees:

- Generous tax-reducing salary packaging benefits (F/T & P/T employees only)

- Leave Loading + Birthday leave benefit (F/T & P/T employees only)

- 15% team member discount card to use in our retail shops

Screening & Application Process

At Vinnies WA, we are committed to providing a secure and engaging environment for children and vulnerable people to ensure that their rights, needs and interests are met and that they are protected from harm and abuse. As such, we ensure that our preferred candidates are appropriately screened prior to any offer of employment, to make sure that the right people are in the right roles. Screening will consist of Police Criminal History Check and Legal right to work in Australia.

If you are passionate about our “good works” and are excited for the opportunity to represent Vinnies WA, we would love to receive your application through SEEK (hit “apply now”). Please provide:

1. Current resume with details of 2 professional referees; and

2. Cover letter (limited to 2 pages) addressed to John Milici, outlining:

- your suitability for the role; and

- your motivation for applying

We are committed to creating a workforce that is as diverse as our Society. As an Equal Opportunity Employer, we encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, orientations and backgrounds.

Applications will be reviewed as received. No recruitment agencies please.

📌 Administration Assistant - Property & Contracts (Fremantle)
🏢 St Vincent de Paul Society Western Australia
📍 Fremantle