Vansite Hire is a family owned business located in Jacobs Well. We have a fleet of over 170 mobile site office vans that are hired out across Australia. With our continual growth in the business, we are currently seeking an enthusiastic and pro active individual to assist with coordinating the hires and general administration/accounts support.
The Role
Reporting to the Hire Fleet Manager and Office Manager, the duties for this role include, but are not limited to: -
- Assist the hire team with the day-to-day administration duties including pre and post hire reports, delivery dockets and creating quotes
- Assist with the coordination of the deliveries and collections of the hire fleet with our drivers
- Schedule services for the company vehicles
- Liaise with the service team regarding hire fleet services and breakdowns
- Compile new caravan manuals and update existing manuals
- Schedule external contractor services for vans on site
- Request trade references for new customers
- Complete supplier account forms for recent customers
- General administration duties such as answering incoming calls and monitoring the inbox and responding to emails promptly
- Carrying out accurate data entry for the accounts department and our hire management software
- Provide general administration and accounts support across the business where required
Required Skills & Experience:
- Minimum 2 years experience in a similar role
- Computer literate with a high level of attention to detail and accuracy
- Excellent communication and interpersonal skills, with the ability to liaise effectively with customers and colleagues
- Excellent organisational skills
- The ability to work within a fast paced and ever evolving environment
- Previous experience with MCS Rental software and Xero is preferred
- Strong work ethic and ability to multitask and prioritise workloads
This is a casual role with approximately 15 hours per week, Monday to Wednesday with the chance of hours increasing with future business growth. Flexibility to work extra hours to cover staff annual leave is also required. Due to the location of the business, you will need your own reliable transport to get to work as there is no access to public transport.
If you possess the required skills and experience for this role, please email your resume and covering letter to *****@vansite.com.au.