Bird in Hand—an internationally celebrated winery known for its premium wines, immersive experiences and bold artistic vision— are seeking a highly organised and tech-savvy Executive / Administrative Assistant to support the Executive Team while acting as the primary point of contact for the organisation’s IT systems and processes.

Key Responsibilities

Executive Team Assistant:

- Manage correspondence as required

IT Assistance:

- Serve as point of contact for the organisations IT

- Maintaining filing systems, ensure information security and develop administrative process improvements

- Manage hardware ordering process and coordinate inventory of IT assets

- Keep IT licenses current

- Train staff on the use of our IT and filing systems

Administration:

- Answer all incoming phone calls in an efficient and professional manner, assisting with queries directly, or transferring the call to the relevant team member.

- Manage the admin email address and respond to all customer queries are responded to in an effective and professional manner.

- Arrange staff travel/accommodation as required

- Responsible for the timely input of all data to produce the weekly team statistics.

- Creation of weekly Executive Team Agenda/Pack ensuring all detail is correctly entered and presented.

- Review and prepare documents relating to the weekly Executive meetings (agenda and statistics)

- Ensure the accuracy and maintenance of each Divisions Statistics





- Coordinate weekly team building activities for the team.

- Effective management of the office including daily and continues set up (and clearing) of the boardroom, as well as ordering of staff amenities for the office and weekly milk order.

- Collection and distribution of mail twice a week from the post office

- Complete monthly office stationery order.

- Assist and carry out on behalf of the Department of Human Resources with recruitment/interviews/contracts/induction process, as required

- Update the Admin Scale document, as required

- Manage staff communications, as/when directed by the Executive Director, CEO and CFO

- Manage weekly CSW weekly meetings, reviewing & presenting accurate CSWs to ED, CEO, CFO

- Create & distribute monthly What’s Happening email to current list of Staff & Shareholders

- Entering Purchase Orders into Sage as required

- Review and distribute weekly Purchase Order Review prior to Executive Meetings. Manage internal communications following decision from ED, CEO, CFO.

- Maintain current License Register

- Serve as back up across all divisions, when required.

About You

- Experience in executive/administrative support with strong IT capability.

- Confident managing systems, technology, and process improvements.

- Highly organised, professional, and discreet.

- Strong communication and problem-solving skills.

Apply Now

Applications will remain open until the right candidates are appointed.

📌 Executive / Administrative Assistant (Mount Barker)
🏢 Bird in Hand Winery
📍 Mount Barker