Administrative Officer 4 - Remuneration Package Range $91,503 - $104,322
Legal Services and Policy Coordination
Darwin
One full time ongoing vacancy is available

About the Role

We are seeking a highly organised, professional and discreet Executive Assistant to provide comprehensive administrative support to the Executive Director, Legal Services, and the broader work unit. This is a key support role within a fast-paced and high-performing environment, requiring sound judgment, initiative, and the ability to manage sensitive information with confidentiality. The successful candidate will play a critical role in ensuring the smooth day-to-day operation of the Executive Office, while supporting Ministerial liaison and coordination activities.

About the Team

Legal Services and Policy Coordination delivers a range of practice management and corporate services to the Legal Services Division, including coordinating outsourced legal work with private legal service providers. The team operates in a dynamic environment, supporting strategic and operational priorities across the division while maintaining strong relationships with internal and external stakeholders.

About the Position

In this role, you will provide high-level administrative and secretarial support, including managing the Executive Director’s diary and inbox, coordinating meetings, and handling correspondence with a high degree of accuracy and professionalism. You will organise working groups, committees, and events, ensuring all logistical arrangements are in place and that minutes and documentation are prepared to a high standard.

You will be responsible for maintaining efficient administrative systems, records, and databases to support effective workflow across the unit. The role also involves managing procurement-related tasks such as travel arrangements, purchasing, and credit card processing. A key aspect of the position is liaising confidently and professionally with a wide range of stakeholders, including senior staff,



the Minister’s office, external organisations, and members of the public, always maintaining discretion and confidentiality.

About You

You bring demonstrated experience supporting a senior executive in a complex environment, with a proven ability to manage competing priorities and deliver high-quality administrative support. You are highly proficient in Microsoft Office applications and comfortable using record management systems and new technologies.

Your communication and interpersonal skills are well developed, allowing you to engage effectively with stakeholders at all levels and build robust working relationships. You thrive in a fast-paced setting, are highly organised, and can adapt quickly to changing priorities while working both independently and as part of a team.

You have strong attention to detail and sound judgment, enabling you to identify issues, escalate matters appropriately, and contribute to continuous improvement. Your proactive approach and problem-solving mindset will support the Executive Director and the broader team to operate efficiently and effectively.

Why Join Us

This is an excellent chance to work closely with senior leadership in a respected legal services environment. You will be part of a collaborative and professional team and contribute to meaningful government work while continuing to develop your skills within a rewarding executive support role.

Apply Now

If you are a capable and motivated Executive Assistant looking for your next challenge, we encourage you to apply.

For further information about this vacancy please contact:
Serena Rodrigues, A/Director Legal Services and Policy Coordination
on 08 8985 81***or ***************@nt.gov.au

Quote vacancy number: 22054
Closing date: 21/07/2026

Applications should consist of a one page summary sheet, resume / CV and copies of relevant qualifications.

For a copy of the Job Description or to view career opportunities in the Northern Territory Government please visit https://jobs.nt.gov.au/Home/Search

📌 Executive Assistant (Darwin)
🏢 NT – Attorney-General's Department
📍 Darwin