Job Title: Operations & Maintenance (O&M;) Coordinator

Job Description:

As an Operations & Maintenance (O&M;) Coordinator based at the Head Office (HO), you will play a crucial role in facilitating the smooth and efficient functioning of multiple project sites by coordinating routine O&M; activities, managing breakdowns, handling handover-takeover (HOTO) processes, overseeing vendor relationships, liaising with various departments, addressing client queries, and preparing management information system (MIS) reports.

Key Responsibilities:

Coordinating Routine O&M; and Breakdown Activities:

- Liaise with site in-charges to schedule and coordinate routine maintenance activities, including inspections, servicing, and repairs, across all project sites.
- Act as a central point of contact for reporting and managing breakdowns or emergencies, ensuring timely resolution and minimal downtime.
- Maintain records of O&M; activities, including work orders, maintenance logs, and equipment performance data.

HOTO Activities between Project and O&M;:

- Facilitate smooth handover and takeover (HOTO) processes between project development teams and O&M; teams for newly commissioned sites.
- Ensure all relevant documentation, manuals, and training materials are provided to O&M; teams for effective site management post-commissioning.

Vendor Management and Coordination:

- Manage relationships with external vendors, contractors, and service providers involved in O&M; activities, including negotiating contracts, monitoring performance, and resolving issues.
- Coordinate procurement of spare parts, consumables, and specialized services required for O&M; activities, ensuring cost-effectiveness and timely delivery.

Collaboration with Different Departments:

- Collaborate with various internal departments such as engineering, procurement, logistics,



and finance to ensure seamless coordination and support for O&M; activities.
- Facilitate communication and information sharing between different departments to address operational challenges and optimize resource allocation.

Client Interaction and Query Handling:

- Serve as a primary point of contact for client queries and concerns related to O&M; activities, ensuring timely responses and resolution of issues.
- Maintain positive relationships with clients by providing regular updates on O&M; performance, addressing feedback, and proactively identifying opportunities for improvement.

Preparing MIS Reports:

- Compile and analyze data from multiple project sites to prepare comprehensive management information system (MIS) reports, highlighting key performance indicators (KPIs), operational trends, and areas for improvement.
- Present MIS reports to management, providing insights and recommendations to support decision-making and strategic planning initiatives.

Requirements:

- Bachelor's degree in Engineering, Business Administration, or related field. Additional qualifications in project management or operations would be beneficial.
- Proven experience in operations and maintenance coordination, preferably in the renewable energy or infrastructure sector.
- Solid organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Excellent communication and interpersonal skills, with the ability to effectively collaborate with internal teams, external stakeholders, and clients.
- Proficiency in MS Office applications (Excel, Word, PowerPoint) and experience with database management systems for generating reports and analyzing data.
- Detail-oriented mindset with a focus on accuracy and quality in documentation and reporting.
- Ability to adapt to changing priorities and work independently with minimal supervision.
- Willingness to travel occasionally to project sites as required.

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📌 Deputy Manager (Melbourne)
🏢 KP Group
📍 Melbourne