Join Shadbolt Group

Shadbolt Group is a leading provider of Structural, Mechanical and Piping (SMP) services across the infrastructure, energy and industrial sectors. We are seeking an experienced Site Administrator to join our growing team.

This is an excellent opportunity to become an integral part of a high-performing project team, providing essential administrative and project coordination support to ensure the successful delivery of major construction projects.

Reporting to the Project Manager, you will play a key role in supporting site operations by managing project documentation, workforce mobilisation, reporting, compliance and communication across the project.

About the Role

As the Site Administrator, you will provide comprehensive administrative support to the project team while ensuring documentation, reporting and compliance requirements are maintained accurately and efficiently.

Your responsibilities will include:

- Providing day-to-day administrative support to the Project Manager, Site Manager and site leadership team
- Managing project documentation, registers, drawings, permits and correspondence
- Preparing reports, meeting minutes, site diaries and project records
- Coordinating employee and subcontractor mobilisation, including inductions, licences, competencies and medical documentation
- Coordinating flights, accommodation and roster administration
- Assisting with timesheets and payroll-related administration
- Supporting HR with onboarding and employee documentation
- Coordinating subcontractor documentation and compliance requirements
- Assisting with procurement administration, purchase orders and supplier documentation
- Maintaining document control systems and filing structures
- Supporting HSE compliance by maintaining training records, inductions, safety documentation and audit requirements
- Liaising with project teams, clients,



subcontractors and corporate departments to support efficient project delivery

About You

You are an organised, proactive and adaptable administrator who enjoys working in a rapid-paced construction environment. You have exceptional attention to detail, can manage competing priorities and build strong working relationships with people at all levels.

To be successful in this role, you will have:

- 2-5 years' experience in a Site Administration, Project Administration or Construction Administration role
- Experience working on construction, infrastructure, mining, energy or industrial projects
- Strong document control and project administration experience
- Excellent organisational and time management skills
- High attention to detail and accuracy
- Strong written and verbal communication skills
- The ability to work independently while contributing to a collaborative team environment

Essential Skills & Experience

- Advanced Microsoft Office skills, including Word, Excel, Outlook and Teams
- Experience using document management systems such as Aconex, Procore, SharePoint, TeamBinder or similar
- Experience coordinating workforce mobilisation and onboarding
- Knowledge of project reporting, compliance documentation and record management
- Construction industry experience
- Current White Card (essential)
- Experience with INX or similar onboarding systems will be highly regarded

Why Join Shadbolt Group?

- Work on diverse and exciting construction and infrastructure projects
- Join a supportive, collaborative and safety-focused team
- Opportunities for career growth and professional development
- Competitive remuneration package
- Be part of a company committed to quality, innovation and continuous improvement

If you're an experienced Site Administrator looking to take the next step in your career, we'd love to hear from you.

Apply now with your resume and a cover letter outlining your experience and suitability for the role.

📌 Site Administrator (Melbourne)
🏢 Shadbolt Group
📍 Melbourne