Aspire Academics is a growing tutoring centre in Truganina supporting primary and secondary students across Melbourne's west. We are looking for a reliable, detail-focused Accounts & Fees Officer to take ownership of our day-to-day fee administration.
About the role
This is a hands-on accounts role, not a high-level accounting position (our tax and BAS are handled separately). Your job is to keep our student fee records accurate and up to date: matching payments to the right family, keeping invoices correct, and preparing a clean weekly summary for our accountant. You will work across our student management portal and Xero.
What you will do
- Reconcile incoming payments (cash, EFTPOS, bank transfer and card) against student accounts and record them correctly, with method and date
- Match daily EFTPOS settlements to individual student payments and prepare a weekly payments statement for our accountant to reconcile in Xero
- Issue, reissue and correct student fee invoices
- Keep records clean: flag withdrawn or duplicate accounts and resolve balances that do not match
- Handle first-line fee follow-ups with parents by email and phone,
politely and professionally
What we are looking for
- Robust attention to detail and comfort working with numbers and spreadsheets
- Experience with Xero or other bookkeeping/accounts software is highly regarded (training provided on our systems)
- Well organised, dependable and able to work independently
- Professional and discreet: this role handles confidential family and financial information, and confidentiality is essential
- Students of accounting or commerce and early-career bookkeepers are welcome to apply
- Full working rights in Australia
- A Working with Children Check, or willingness to obtain one, is desirable as the role is based in our tutoring centre
Details
- Location: on-site, Truganina VIC 3029
- Hours: around 10 to 15 hours per week across 2 to 3 days, flexible
- Start: as soon as possible
- A confidentiality agreement applies to this role
How to apply Apply through this listing with your resume and a short cover note.