WHO WE ARE

Southern States Group is a very successful family-owned business, with a great culture. We are renowned for delivering world’s best technologies and exceptional innovation & customer service. Since 1993, we have established ourselves as a key equipment, service, and parts supplier to major transport and logistics companies in Australia. Today, our World leading brands include:-

- Thermo King -Transport Refrigeration of trailers, trucks, vans, intermodal and air cargo

- Transit Air - Rail HVAC - Air conditioning for Trains and trams and locomotives

- Whiting- Roller shutters doors for all transport vehicles

- Robinson- Roller shutters for service vehicles

- Joloda Hydraroll- Moving floors for vehicles and warehouses, and

- Anteo -Tail lifts for trailers, trucks, vans, and utilities

THE ROLE The Administration Assistant is to ensure that customers and visitors of the business are greeted in a professional and friendly manner. The office Administration Assistant will also provide general administrative assistance to the Rail Department.

This role requires a robust understanding of administration tasks, attention to detail and the ability to work collaboratively with internal and external stakeholders.

DUTIES & RESPONSIBILITIES

- Provide a professional reception experience including answering phones promptly, responding to general enquiries and greeting all visitors in a friendly manner when required.

- Assist the Office Administrator and Project Management team when required.

- Ordering of office stationery.





- Answering emails

- Manage all incoming and outgoing mail.

- Assist in preparing client invoices and managing documentation.

- Assist in creating and processing purchase orders.

- Preparing documentation.

- Scanning and filing.

- Manage Petty cash.

- Support the HR and OHS team.

- Maintain the office environment to a high standard, ensuring that office, kitchen spaces and staff areas are kept clean and tidy at all times.

- Ensure the security of information, particularly company pricing, sales or market information.

- Carry out all other tasks requested by Management.

EXPERIENCE, QUALIFICATIONS & SKILLS REQUIRED

- Experience in Microsoft Suite & computer experience.

- Data entry processing.

- Attention to detail and commitment to processes.

- Strong work ethic with the ability to prioritise.

- Initiative and enthusiasm.

- Willingness to learn and to follow instructions.

- Flexible approach to working hours and punctual.

- Ability to work well with others in a team.

- Clean and tidy appearance.

Qualifications/Experience:-

- Minimum 2 years’ experience within a similar role.

What’s next

If you believe you possess the necessary skills to apply for this position, please forward your covering letter and resume in confidence. All applicants must be eligible to work in Australia.

We regret to advise that we are not able to respond to all applications, however we thank you for your interest in the position.

📌 ADMINISTRATION ASSISTANT (Sydney)
🏢 SSG
📍 Sydney