PeopleWise is a proudly South Australian recruitment and HR consultancy group partnering with businesses across construction, manufacturing, engineering, professional services, aged care and NDIS. As our business continues to grow, we're looking for an organised, proactive and highly capable Business & Finance Coordinator to become an integral part of our team.
We are a small business with big ambitions. We work hard, genuinely enjoy what we do and believe great culture starts from within. You will be joining a supportive, down-to-earth team that celebrates success, enjoys a laugh along the way and values people who take ownership and make a real difference.
Why Join PeopleWise?
- Flexible hours to suit your lifestyle - casual two per week
- Friendly, supportive and collaborative team culture
- Variety every day - no two days are the same
- Opportunity to grow with a successful local business
- Modern systems and technology
- Autonomy, trust and the ability to make an impact
- Grow your hours as the business grows
THE OPPORTUNITY...
Reporting directly to the Director, you'll become the operational backbone of the business, providing support across bookkeeping, executive administration, marketing and business operations. This is a hands-on role for someone who enjoys variety, loves being organised and takes pride in keeping everything running smoothly behind the scenes.
POSITION RESPONSIBILITIES...
Bookkeeping & Finance
- Raise client invoices and manage debtor follow-up
- Weekly payroll processing using Xero
- Reconcile bank accounts and upload invoices into Xero and Hubdoc
- Prepare BAS, end-of-month and end-of-quarter information
- Liaise with our external accountant and support finance administration
- RTW reconciliation & various regulatory reporting
Executive Support
- Provide day-to-day support to the Director
- Manage diaries, emails and business administration
- Prepare documents, reports and business correspondence
- Coordinate meetings and follow up key actions
- Ad hoc duties to support the Director
Business & Recruitment Support
- Upload job advertisements or support with candidate communication
- Create vacancies and manage Jobadder system administration
- Assist in the improvement of the CRM and management of data
- Maintain business systems, templates and documentation
- Support CRM and compliance administration
- Manage subscriptions and memberships
- Identify opportunities to improve systems and processes
- Provide general administration support across the team
ABOUT YOU...
We're looking for someone who enjoys supporting the Director and Team to keep everything on track and someone who can ideally bring;
- Experience in bookkeeping and accounts
- Robust working knowledge of Xero
- Excellent organisational skills and exceptional attention to detail
- A proactive, positive and hands-on approach
- Confidence managing multiple priorities and working independently
- Strong communication skills and a willingness to support wherever needed
Ready to Join the Team?
If you're looking for a flexible casual / part-time opportunity where your contribution will be genuinely valued we would love to hear from you. At PeopleWise, you'll become part of a growing business where you'll have variety, autonomy and the opportunity to make a real impact every day whilst working with a fun and inviting team.
Apply now and become part of the PeopleWise journey.