Primary Purpose:

To assist the Projects Coordinator with administration functions. This role supports field and office-based teams by enabling productive administration support.

Key Responsibilities:

1. Training & Compliance Administration

· Maintain training matrix and booking of required certifications and inductions. · Track employee training expiry dates and coordinate rebooking as needed.

· Ensuring staff medicals, D&A;, and police clearances are up to date.

2. Resource & Logistics Support

· Order and track supplies (PPE, tools, etc.) and manage inventory levels. · Track and Order consumables for electrical and lifting and manage inventory levels.

· Ensure Calibration of equipment is in date.

· Track and maintain vehicle service records and registration.

3. Office Coordination & Client Support





· Monitor and organize shared inbox · Server folders organized and information readily available and accessible

4. Financial & Supplier Administration

· Assist with supplier onboarding and documentation setup. · Generate and submit invoices to clients in line with job completion.

· Monitor insurance compliance and expiry dates for staff and contractors.

· Track subcontractor documentation and ensure up-to-date compliance.

· Update monthly overhead task ready for analysis.

· Update credit card usage register including recipes.

· Receipt of all supplier purchase orders.

Experience with using:

· Uptick

· Simpro

· Microsoft Office suite

📌 Administrator (Malaga)
🏢 SAFE CHECK
📍 Malaga