Position Title: Conveyancer / Property Paralegal Reports To: Principal / Practice Manager

Employment Type: Full-time, in-office

Location: Bondi Junction

Position Purpose The Conveyancer / Property Paralegal is responsible for managing property transactions from instruction through to settlement, ensuring accurate, timely, and compliant delivery of conveyancing services to Assure Lawyers' clients. The role covers standard residential and commercial conveyancing as well as more complex matters such as family law property transfers.

Key Duties and Responsibilities

File Management

- Open, manage, and close conveyancing files in line with firm procedures
- Maintain accurate and up to date file notes and records throughout the transaction
- Monitor key dates and deadlines (cooling off, finance, settlement) and proactively manage risk

Transaction Handling

- Review and prepare contracts for sale, transfer documents, and related conveyancing documentation
- Create, manage, and lodge PEXA workspaces for e-conveyancing settlements
- Prepare, lodge, and withdraw caveats as required, including liaising with relevant parties and land titles offices
- Coordinate with agents, banks, other party's solicitors, and relevant third parties to progress matters to settlement
- Prepare settlement statements and adjustments

Compliance and Client Onboarding

- Obtain and verify client identification (VOI) in line with firm and regulatory requirements
- Prepare and issue costs agreements and client authorisations




- Ensure AML/CTF and other compliance obligations are met throughout each matter

Client and Stakeholder Communication

- Act as a primary point of contact for clients throughout their matter, providing explicit updates at each stage
- Respond to client, agent, and solicitor queries in a professional and timely manner
- Escalate complex legal issues to the Principal as required

General Support

- Assist the Practice Manager and Principal with broader practice administration as needed
- Contribute to process improvement within the conveyancing team

Key Selection Criteria

- Experience in conveyancing, property law, or as a legal support/paralegal (any level considered)
- Working knowledge of PEXA and conveyancing software (or willingness to learn quickly)
- Experience with caveat lodgements and withdrawals an advantage
- Strong written and verbal communication skills
- High attention to detail and accuracy
- Ability to manage multiple files and competing deadlines
- Sound understanding of confidentiality and compliance obligations in a legal environment
- A proactive, team-oriented approach

Qualifications

- Certificate/Diploma in Conveyancing, Legal Studies, or equivalent experience (desirable, not essential)
- Prior experience in a law firm or conveyancing practice (desirable)

Key Relationships

- Reports to: Principal and Practice Manager
- Works closely with: clients, real estate agents, financial institutions, other party's solicitors, PEXA support

📌 Conveyancer/Property Paralegal (Bondi Junction)
🏢 Assure Lawyers
📍 Bondi Junction