The key duties of the position include:

The Role An opportunity exists for a highly organised and motivated individual to provide executive support to the Head Land Systems (HLS), a senior Australian Defence Force (ADF) officer responsible for overseeing the acquisition and sustainment of land based Defence capabilities.

In this role, you will independently manage the HLS office while working closely with stakeholders across the organisation to deliver high-quality executive and administrative support.

Key responsibilities include managing appointments and calendars, coordinating meetings, preparing correspondence, organising travel, and compiling briefing packs, reports and papers for senior Defence committees. You will also act as a key point of contact for stakeholders, manage front-of-office functions, and respond to enquiries in a professional and timely manner.

Success in this role requires initiative, sound judgement, discretion, and the ability to anticipate priorities and manage competing demands. You will also maintain office systems and records in accordance with Defence policies, procedures, and information management requirements.

About our Team

Land Systems Division’s (LSD) mission is to acquire and support capability that enables the ADF to generate and sustain deployable Land power for an integrated force, in peace and war. We aim to be agile, innovative and outcomes-focussed as we collaborate closely with the Services and industry to deliver the latest equipment to maximise ADF performance. LSD is dedicated to providing staff with an inclusive and healthy work-life environment, and we will invest in your ongoing career development to ensure your work with us is deeply rewarding.

Our Ideal Candidate

As an APS 5 Executive Assistant,



you will perform complex administrative tasks. You will either have the relevant experience or be able to demonstrate skills required in a supporting Senior Executive personnel, and able to work independently with little or no supervision.

Your ability to interact with an integrated workforce (military and civilian) at all levels, in a fast paced environment, often working under tight deadlines, while retaining a composed and good natured approach, will see you provide seamless support to the Senior Officer. Experienced across all executive support knowledge areas, you will be able to use initiative to make informed decisions, be action oriented to solve problems, take a collaborative approach and possess excellent communication skills in order to engage with a range of stakeholders.

Eligibility

Security Clearance:

Applicants must be able to obtain and maintain a security clearance at “Negative Vetting Level 1”.

Getting to know the Department of Defence The Department of Defence employs around 18,000 Australian Public Service (APS) employees. Defence APS employees work in a wide variety of critical roles, Australia wide, enabling our three services Navy, Army and Air Force, to do their job. Defence has a range of Australian Public Service (APS) career opportunities that offer interesting, challenging, and unique work. Our workforce includes administrative support, accountants, intelligence analysts, engineers, policy advisors, graphic designers, lawyers, social workers, IT specialists and contract managers to name a few.

We offer a rewarding career that includes professional development, work-life balance, recognition, a flexible and supportive work environment and a diverse workforce. To find out more about a career with Defence please visit https://www.defence.gov.au/jobs-careers

📌 Executive Assistant (Southbank)
🏢 Department Of Defence
📍 Southbank