Employment details

Contract engagement.

8-12 hours per week.

Location: Remote.

About the organisation A national, community-controlled, not-for-profit, member-based organisation focused on improving access to culturally safe and responsive Comfort Care for Aboriginal and Torres Strait Islander communities.

Comfort

Care is described as a culturally grounded approach that brings together mainstream palliative care with Aboriginal and Torres Strait Islander cultural and spiritual ways, with a mission to transform end-of-life journeys so people can experience their final days in a way that honours their needs, families, and connection to place.

Position

This role provides high-level executive, administrative, meeting, and project coordination support to help the organisation deliver organised, responsive, and culturally respectful operations. The position supports leadership through meeting coordination, travel and event administration, stakeholder follow-up, data and reporting support, and day-to-day systems administration.

Key responsibilities

- Team and meeting coordination
- Attend weekly team meetings each Monday. Prepare meeting agendas and maintain agenda items in the relevant spreadsheet or tracking system. Record key discussion points, actions, and follow-up items after meetings. Maintain accurate action registers and ensure follow-ups are documented and progressed.
- Executive assistance support - Coordinate accommodation, flights, travel bookings, and related logistics. Arrange meeting rooms, catering, and venue requirements for face-to-face sessions where required. Reconcile expenses and maintain accurate supporting records. Provide general executive and administrative support to leadership as needed.




- Administration and operational support - Monitor the designated project email inbox and forward or escalate correspondence as required. Conduct phone follow-up where needed, including resolving incorrect email addresses or contact details. Assist with data systems and administrative processes. Provide general filing, records management, and SharePoint support. Support budget monitoring activities. Assist with data reporting requirements for SA Health.

Skills & Experience

- Demonstrated experience in executive assistant, project support, administration, or coordination roles.
- Strong organisational skills with the ability to manage competing priorities and maintain accurate records.
- Experience preparing agendas, recording actions, and coordinating follow-up tasks.
- Confidence using spreadsheets, email systems, document management platforms, and shared digital workspaces such as SharePoint.
- Ability to manage confidential information with discretion and professionalism.
- Strong written and verbal communication skills, including stakeholder follow-up by phone and email.
- Experience supporting reporting, expense reconciliation, and basic budget monitoring is desirable.
- An understanding of, and commitment to, culturally safe practice when working with Aboriginal and Torres Strait Islander organisations and communities is highly regarded.

Personal attributes

Reliable, responsive, and highly organised.

Able to work independently in a remote environment.

Detail-oriented with strong follow-through.

Professional, respectful, and cooperative in approach.

Comfortable working in a small, purpose-driven organisation with evolving priorities.

Pay: From $50.00 per hour

Work Location: Remote

📌 Executive Assistant / Project Support Officer (Contract) (Australia)
🏢 Candour Strategy
📍 Australia