Company Description: BlueChip Communication is a specialist strategy, marketing, and communication firm focused on helping financial services leaders and brands protect and grow reputation, impact, and revenue. The company works with senior executives and Boards across finance and closely linked sectors, including banks, asset and fund managers, fintechs, superannuation funds, insurers, lenders, private equity, and professional services firms. BlueChip Communication integrates evidence-led strategy with multiple PR and marketing disciplines to drive predictable growth, raise capital, and strengthen stakeholder relationships.

The team supports clients managing complex, interrelated issues, including market disruption, reputation protection, and perception crises, while helping them improve positioning, profile, and communication outcomes. This is a key role at the centre of the business and an essential support to the Managing Director and Leadership team. The person in the role is accountable for the MD's diary and inbox, helping manage her time and for supporting financial administration, people & culture, compliance, finance and stakeholder communication.

You’re the air-traffic controller for the MD, ensuring priorities are clear, deliverables are produced, and deadlines or compliance requirements are managed effectively.

Key Responsibilities: Executive Support &

• Calendar Management Manage the MD’s calendar and inbox, triaging and prioritising emails, tasks and meetings Proactively manage scheduling conflicts and competing priorities Coordinate meetings across time zones Source meeting materials and background notes Flag urgent client, team, reputation or revenue-critical items Draft and prepare correspondence on behalf of MD Ensure follow-ups, actions and commitments are tracked, done and closed Assist with timesheets and project planning in Xero Governance &

• Compliance Manage meeting logistics,



agendas and documentation Prepare and distribute meeting papers and executive packs Track actions and ensure follow-through Maintain secure records of key company documentation and resolutions Support regulatory filing requirements (in liaison with external advisers) Manage insurances, and routine legal agreements and our operating cadence Financial &

• Commercial Be the link between the MD’s inbox and our bookkeeper Approve routine payments Track and control office and third-party costs Track signed Letters of Engagement and billing triggers Maintain financial documentation in Microsoft 365 (SharePoint/Teams) Recruitment &

• People Assist with recruitment processes and onboarding Coordinate performance review cycles, including: Managing review timelines and reminders Preparing feedback forms and distribution Collecting and collating feedback confidentially Preparing summary packs for leadership review Ensuring documentation is securely stored Maintain a well presented and efficient office space Organize team events – social outings, offsites, etc. Project &

• Operational Support internal initiatives and industry programs Keep detailed and up to date WIP and to-do lists to enable good teamwork You will work confidently across the Microsoft ecosystem, Xero, HubSpot and various means of shared documentation Personal qualities & behaviors You will be: Calm under pressure Excellent at prioritization Commercially aware, with a focus on revenue, costs and risk Across the detail while also keeping sight of the big picture Proactive, including predicting and flagging / addressing risks Discreet and trustworthy Digitally literate and comfortable with using AI tools Comfortable working directly with a strong, quick-thinking Managing Director who forgets things! Someone everyone at BC trusts, respects and relies on as a valued colleague Background/experience in PR, financial services, professional services or agency environments ideal Understanding of financial institutions and practices ideal but not required

📌 Executive Assistant to Managing Director (Sydney)
🏢 BlueChip Communication
📍 Sydney