Finance & Administration Coordinator

? Burleigh Heads, Gold Coast, QLD

Employment Type: Ideally Full-Time (Flexible 25–30 hours per week considered for the right candidate)

Applications Close: Thursday 7 August 2026 (Interviews may commence before the closing date.) Help Build Something Meaningful

At HUPO Group, we help organisations across Australia develop exceptional leaders, strengthen teams and create healthier, higher-performing workplaces through leadership development, coaching, behavioural profiling, workshops and keynote presentations.

We're looking for an exceptional Finance & Administration Coordinator to become a trusted member of our team.

This is more than a bookkeeping role.

We're looking for someone who enjoys creating order, improving systems, solving problems and taking ownership. Someone who wants to build a long-term career and grow alongside a business that genuinely values its people.

If you love finance, enjoy making businesses run better and take pride in producing accurate work, we'd love to hear from you. About the Role

As our Finance & Administration Coordinator, you'll play a key role in supporting the financial health and smooth operation of the business.

You'll work closely with the leadership team across finance, administration and business operations, helping ensure everything runs efficiently while continually improving the way we work.

Your responsibilities will include

Finance

- Managing Xero and maintaining accurate financial records
- Accounts payable and receivable
- Bank, credit card and payment platform reconciliations
- Client invoicing and supplier payments
- BAS and IAS preparation
- Monthly financial reporting and dashboards




- Budget versus actual reporting
- Cash flow monitoring
- Month-end and end-of-year support
- Liaising with our accountant, insurers and qualified advisers

Business Operations

- Managing subscriptions and supplier relationships
- Maintaining business procedures and documentation
- Supporting onboarding, offboarding and HR administration
- Maintaining contracts, insurance records and compliance registers
- Providing administrative support to the wider team when required

Systems & Continuous Improvement

- Improving financial reporting and business systems
- Maintaining finance spreadsheets and CRM records
- Identifying opportunities to improve efficiency
- Supporting implementation of new finance software and processes About You

We're looking for someone who enjoys taking ownership and genuinely wants to make a difference.

You'll likely have

- At least 3 years' experience in a bookkeeping, accounts, finance or assistant accountant role
- Strong hands-on experience using Xero
- Advanced spreadsheet skills (Excel and/or Apple Numbers)
- Excellent organisational and time management skills
- Strong attention to detail
- Outstanding written and verbal communication
- High levels of professionalism, integrity and confidentiality
- Experience working within a small or growing business




- The ability to work independently while contributing to a collaborative team You'll Thrive Here If You...

✔ Love creating order from complexity

✔ Enjoy improving systems rather than simply following them

✔ Take pride in producing accurate work

✔ Love ticking things off your to-do list

✔ Notice details that others miss

✔ Follow problems through until they're solved

✔ Enjoy variety and learning recent things

✔ Communicate professionally and warmly

✔ Like being someone your team can rely on

✔ Want your work to genuinely matter Why Join HUPO?

At HUPO, we're passionate about helping people reach their potential—and we believe the same should apply to our team.

When you join us, you'll enjoy:

- A supportive, collaborative workplace
- Interesting and varied work where no two days are the same
- The opportunity to improve systems and contribute ideas
- A positive culture built on trust, respect and continuous learning
- Long-term career opportunities as the business grows
- The satisfaction of knowing your work helps organisations and individuals perform at their best

This isn't a role where you'll simply keep things ticking over.

We're looking for someone who wants to become a valued member of the team, take ownership and make a genuine contribution to the future of our business.

Apply

Now

If you're looking for more than just another finance role and want to join a business where your work genuinely matters, we'd love to hear from you.

Please apply with your resume and a brief cover letter telling us why you'd be a great fit for the HUPO team.

📌 Finance Administration Coordinator (Richmond Shire)
🏢 HUPO Group
📍 Richmond Shire