Job Title: Human Resources Specialist (Immediate Start)

Location: Green Valley, NSW

About Minarah College

Minarah College is an independent Islamic co-educational school catering to students from Kindergarten to Year 12. Minarah College was established in January 2002 by the Muslim League of NSW Inc.

The school is located 7 kilometres from Liverpool amongst Sydney’s South Western Suburbs. Minarah College was started to ensure that the best quality education is delivered to our future leaders and our children, within an Islamic environment.

The school motto, ‘Oh Lord Increase my Knowledge’, is that students will seek increased knowledge through faith and prayer.

Minarah

College was founded to provide boys and girls to acquire knowledge and education of Islamic Ethical Values and to excel in this life and the Hereafter through the provision of a wide range of learning experiences in a supportive, caring, and intellectually stimulating environment. We invite you to visit us soon to find out more about our very special College and its programs. In the meantime, please visit our website and social media pages to learn more about us.

Position Description

Our college is seeking an experienced, detail-oriented Human Resources Specialist for an immediate-start. You will hit the ground running to manage essential operational HR workflows and ensure compliance across the campus. Remuneration will be based on qualification and experience. Prior experience as a Human Resources specialist in a school setting is essential. The HR Specialist serves as the vital on-campus link for all personnel and operational human resources matters.

Operating as a hands-on generalist, this role maintains day-to-day employee lifecycle tasks, ensures local school policy execution, and acts as the primary coordinator and conduit between school leadership, staff, and the external outsourced HR company

Key Responsibilities

- Conduct thorough and timely pre-employment reference checks.

- Draft compliant employment contracts and onboarding documentation.

- Provide accurate advice interpreted from relevant industrial awards.

- Maintain accurate employee records and assist with general HR administration.

Skills and Experience

- Proven experience in end-to-end contract drafting and HR administration.

- Demonstrated experience with the Educational Services (Schools) General Staff Award (CMEA) highly regarded.

- Exceptional attention to detail and strong communication skills.

- Ability to work independently in a fast-paced environment.

Responsible:

- Serve as the main local point of contact for the external outsourced HR firm, facilitating smooth communication and workflow execution.

- Collect and relay employee documentation, queries, and policy clarifications between campus staff and external HR/legal specialists.

- Assist external consultants in scheduling, rolling out, and executing strategic HR programs, training modules, or performance review frameworks on campus.

- Coordinate local recruitment processes, including drafting local ad copy,



managing application intake, and scheduling campus interviews in alignment with the outsourced firm’s recruitment guidelines.

- Prepare local onboarding packages, issue employment contracts vetted by the external partner, and guide new faculty and staff through orientation.

- Manage local screening requirements, ensuring all mandatory state/national working-with-children checks, background screenings, and reference verifications are finalized prior to commencement.

- Maintain secure, accurate, and up-to-date physical and digital personnel files within the school’s HRIS, tracking credentials, teaching registrations, and contractual changes.

- Monitor compliance tracking (e.g., mandatory safety training, child protection modules, first aid certifications) and report metrics to school leadership and the outsourced compliance team.

- Handle routine, day-to-day employee queries regarding leave, benefits enrollment, or general school procedures, escalating complex grievances or industrial relations matters directly to the outsourced HR partner.

Key Responsibilities

- Recruitment management – interviewing, hiring, and onboarding new staff.

- Onboarding new employees including management of inductions and probationary periods.

- Managing and maintaining all staff personnel records. All records to be up-to-date at all times.

- Manage staff appraisal, staff training, and personal development planning via HR platform

- Conduct and report on staff surveys and provide accurate and timely reports.

- Provide advice, investigate, and report on employee relations issues including internal staff grievances and external complaints.

- Liaison with Workers’ Compensation Agencies and rehabilitation providers.

- Co-ordinate all return-to-work processes.

- Maintaining contact with staff and management throughout the RTW period.

- Maintaining annual review lists for Career development, Training, and Leave.

- Implement and maintain the school’s new staff Induction package.

- Developing; Implementing and Co-ordinating School HR Policies and Procedures.

- Liaise with all management and leadership team members of the school.

- Demonstrated in-depth knowledge of human resources, experience and expertise.

- Demonstrated experience of effective negotiation, collaboration and communication skills with a wide range of stakeholders.

- Demonstrated high level computer skills including Word, Excel.

- Keep management abreast of any new and/or existing HR changes.

- Assist staff with HR related queries.

- Coordinating employment advertisements.

- Creating first round short lists.

- Preparing candidate correspondence letters:



Unsuccessful / Next Interview / Successful / Letter of offer.

- Arranging pre-employment checks: Referees.

Selection Criteria:

- A willingness to follow established school policies and procedures.

- An ability to work through highly detailed processes.

- An ability to focus on goals and achieve outcomes both set and agreed.

- Is able to collaborate or work autonomously to achieve goals.

- Is a professional representative of the school delivering high levels of internal and external customer service.

- Understands the need for confidentiality and is acutely aware of the Australian Privacy Principles.

- Has high standards of written and spoken communication and is able to relate effectively to a wide variety of people.

- Is able to manage time effectively, prioritize tasks to meet deadlines and the needs of stakeholders.

- Is committed to developing a culture of best practice and continuous improvement.

- Is willing to contribute to work practices that enhance wellbeing.

- Any other duties that are delegated by the primary or high school principal.

- Experience working in similar role in an independent school setting (K-12).

- High-level organizational and problem-solving skills.

- Excellent interpersonal and communication skills.

- A commitment to compliance, governance and continuous improvement.

- Working with Children Check must be obtained within 30 days of commencement

- Alignment with the values and ethos of the College.

Why Join Minarah College?

- Work in a supportive and dynamic educational community.

- Engage in professional development and career growth opportunities.

- Contribute to the holistic development of students within an Islamic framework.

- Generous professional development opportunities
- A supportive and dynamic leadership team

- Modern facilities and access to the latest educational technology

- Competitive salary and benefits, including salary packaging

Employment Conditions:

Teachers at Minarah College are employed under the Independent Schools (Professional and Operational) Cooperative Multi-Enterprise Agreement 2025

Applications should include

- A covering letter addressing the essential criteria.

- A current curriculum vitae, detailing professional experience and relevant qualifications.

- Academic transcripts.

- Statements of service (if applicable).

- NSW Working with Children Clearance number and date of birth.

- Names and contact details of three (3) referees, including your current employer (where applicable).

Note: Overseas applicants and those that require Sponsorship are encouraged not to apply

Application Process:

Interested candidates are invited to submit their resume, cover letter addressed to the Principal, Minarah College addressing the Key Selection Criteria and contact details of three professional references to ***@minarah.nsw.edu.au For more information about Minarah College, please visit our website at www.minarah.nsw.edu.au

Application Deadline: 5:00 PM, Friday 14th August, 2026

📌 Human Resources Specialist (Green Valley)
🏢 Minarah College
📍 Green Valley