About us

We are a small, family-run patio and shed construction business that takes pride in delivering quality products and excellent service to our customers. We are looking for a reliable and motivated person to join our team and become a valued part of our business. This role is ideal for someone who enjoys variety, takes pride in their work, and wants to make a real contribution in a supportive small-business setting.

About the role

We are seeking an experienced Office Administration Manager to join Xpress Outdoors on a part-time basis in Davenport, WA 6230. Working closely with our team, you will be responsible for keeping our office organised, supporting customers throughout their project journey, coordinating schedules, managing administration tasks, and ensuring the smooth running of our business operations.

This role requires someone who is comfortable working independently, takes ownership of their responsibilities, and has the confidence to solve problems and find solutions.

Key Responsibilities

Customer Service & Administration

- Answering incoming phone calls and assisting customers with enquiries

- Responding to customer and supplier emails

- Providing professional and friendly customer service

- Booking customer appointments for quotes and site inspections

- Managing customer contracts and documentation

- Maintaining accurate records and office systems

- Maintaining the business website and social media account

Scheduling & Project Coordination

- Scheduling installation jobs and coordinating timelines

- Coordinating powder coating schedules

- Communicating with suppliers, contractors, and customers to ensure projects run smoothly

- Ordering materials required for upcoming jobs

Compliance & Documentation

- Completing building applications and planning applications to local government departments

- Maintaining safety inspection schedules and documentation





- Ensuring required paperwork is completed and kept up to date

Accounts & Financial Administration

- Using Xero for invoicing, bills, payroll, superannuation, bank reconciliations, preparing quarterly BAS statements and annual financial documentation

- Assisting with general financial administration

Office Management

- Ordering stationery and kitchen supplies

- Maintaining a clean and organised office and kitchen space

- Managing general office requirements and ensuring the workplace runs efficiently

What we're looking for

- Proven experience in office administration or office management, preferably within the building industry

- Strong organisational skills with the ability to manage multiple priorities and meet deadlines

- Excellent written and verbal communication skills with professional interpersonal abilities

- Takes ownership of tasks and follows them through to completion

- Proficiency in Microsoft Office applications (Word, Excel, Outlook) and Xero

- Competency in record keeping, filing systems and data management

- Ability to work independently and as part of a cooperative team

- Strong attention to detail and commitment to accuracy

- Has a positive, can-do attitude

What we offer

- Part-time flexible working arrangements to support work-life balance (approximately 25–30 hours per week)

- Consistent weekly hours once agreed
- A friendly and supportive family-run workplace

- Variety in your role and the chance to make it your own

We welcome applications from all candidates and are committed to providing a fair and inclusive recruitment process. If you require any adjustments or support during the application process, please don't hesitate to contact us.

Apply now

If you meet the above requirements and are excited about joining Xpress Outdoors, we would love to hear from you. Please submit your CV and a cover letter outlining your relevant experience and why you are interested in this role.

📌 Office Administration Manager (Davenport)
🏢 Xpress Outdoors
📍 Davenport