Executive Assistant | Sydney, Australia

Pax8 in Sydney as an Executive Assistant and become the trusted force behind executive effectiveness, operational excellence, and business success within one of the world's leading cloud technology marketplaces.

Why This Opportunity Stands Out

This is far more than a traditional support position. As an Executive Assistant at Pax8, you'll work closely with senior leaders, helping shape productivity, decision-making, communication, and organisational impact. You'll gain exposure to strategic initiatives, collaborate across global teams, and play a vital role in helping leaders perform at their best. As Pax8 continues its journey of innovation and AI adoption, you'll have the opportunity to grow alongside emerging technologies, modern ways of working, and a rapidly evolving global business.

Life at Pax8

At Pax8, culture is more than a buzzword - it's part of everything we do. We believe in creating an environment where people can do meaningful work, grow professionally, and bring their authentic selves every day. Working alongside talented colleagues across the globe, you'll be empowered to contribute ideas, build relationships, and make a genuine impact.

What You'll Be Doing

Executive and Calendar Management

- Orchestrate complex executive calendars across multiple stakeholders
- Coordinate meetings, appointments, and strategic leadership activities
- Anticipate scheduling challenges and proactively manage competing priorities
- Ensure leaders are fully prepared and aligned for every engagement

Travel and Logistics Coordination

- Manage domestic and international travel arrangements
- Create seamless travel experiences including itineraries, accommodations, and transportation
- Handle last-minute changes with confidence and professionalism

Executive Communications

- Manage and prioritize executive inboxes
- Draft professional communications and correspondence
- Ensure important messages and actions are completed promptly
- Maintain strong communication flow across internal and external stakeholders

Financial and Administrative Support

- Coordinate expense management and reimbursement processes
- Maintain accuracy and compliance with company policies
- Support administrative activities that keep executive operations running smoothly

Meeting and Event Excellence

- Prepare agendas, briefings, presentations, and supporting materials
- Coordinate meeting logistics and stakeholder readiness
- Capture actions, decisions, and follow-up commitments
- Support executive events, leadership gatherings, and business functions

Executive Enablement

- Create presentations, reports, and executive-facing documents
- Support leadership initiatives and strategic communications
- Act as a trusted partner who enhances executive productivity and effectiveness

The Impact You'll Make

Your work will enable leaders to focus on driving strategy, supporting teams, and delivering exceptional outcomes for our partners. By bringing organization, foresight, and efficiency to every interaction, you'll become an essential contributor to leadership success and broader business performance.

What You'll Bring

- Proven success supporting executives or senior leadership teams




- Exceptional organizational and prioritization skills
- Strong written and verbal communication abilities
- Outstanding attention to detail and follow-through
- The ability to manage multiple competing priorities simultaneously
- High levels of professionalism, discretion, and confidentiality
- Solid relationship-building and stakeholder-management skills
- Confidence working independently while remaining highly collaborative
- Excellent problem-solving skills and sound judgement
- Advanced proficiency across Microsoft Office and business productivity tools
- A proactive mindset with the ability to anticipate needs before they arise
- A Bachelor's degree or an equivalent combination of education and practical experience is preferred.

Trust and Hiring

At Pax8, we care deeply about building genuine, trust based relationships - starting with how we hire. To protect our business, our teams, and our customers, we use a range of measures throughout the recruitment process to help confirm authenticity and prevent fraud. These safeguards are designed to be fair, respectful, and proportionate, and may evolve as risks change. By applying, you acknowledge that we take steps to verify identity and representation during hiring. If you're applying as your authentic self, you have nothing to worry about - we're excited to meet you. We also use thoughtfully applied AI-enabled tools to support our hiring process. These tools may assist with tasks such as reviewing or prioritizing applications, but hiring decisions are made by our people. More information is available in our Recruitment Privacy Notice. If you have questions about how we hire or would prefer not to have your application supported by these tools, you can opt out at any part of our process.

Belonging at Pax8

We encourage you to apply even if you don't meet 100% of the criteria. We're committed to diverse perspectives, inclusive hiring and sharing your transferrable skills. To fulfill this role, you must hold valid right to work in Australia.

Benefits

- Pax8 offers a competitive benefits package designed to support your wellbeing, growth, and success. Specific Australia-based benefits will be shared during the recruitment process.

Our Sydney Office

This position is based onsite in Sydney, providing an opportunity to collaborate closely with leaders and colleagues while enjoying the energy and connection of an in-office environment.

Growth Without Limits

There's extensive room for a talented individual to grow at pace - whether that's advancing quickly in this role or exploring one of the many opportunities across our global organization. You'll have access to our internal development hub designed to accelerate your skills and stretch your potential. Alongside specialist Learning & Development trainers, you'll also tap into AI powered tools, "born in the cloud" mentors,



and cross continent collaboration that broaden your perspective and sharpen your expertise. We'll give you the space, trust, and the right projects to help you thrive - and full visibility of what it takes to reach your next level.

About Pax8

Our mission is to build the managed intelligence marketplace and empower small businesses to do more with smarter technology. We are a fast-growing, dynamic, and high-energy organization with a start-up feel, allowing you to make a meaningful impact on the business. Culture is also important to us, and at Pax8, it's business, and it IS personal. We are passionate, creative, and unconventional. We work hard, keep it fun, and expect the best! We Elev8 each other. We Advoc8 for our partners. We Innov8 continuously. We Celebr8 life.

Background Checks

As part of our hiring process, we are required to undertake pre-employment checks on all candidates that are successful in their application with Pax8. As part of these checks Pax8 will request ID verification, reference requests and qualification checks (additional checks may be completed for certain countries, such as criminal and financial). All checks are completed by our third-party provider, First Advantage. Once checks have been completed all candidates will receive a copy for their records.

Equal Opportunities

Pax8 are an equal opportunities employer and welcome individuals who are in possession of the appropriate requirements to work within the country you have applied for. Offered individuals will be asked to undertake identity, security compliance and reference checks. Your privacy is important to us. Your data will be held in accordance with local best practices and processed only in accordance with our recruiting processes. Privacy notice: Job Applicant Privacy Notice Pax8 is the global AI and cloud Marketplace for small and medium-sized businesses (SMBs). Pax8 connects service providers and technology companies on a unified platform to discover, buy, sell, deploy and manage technology solutions for SMBs. More than 47,000 IT partners and 800,000 SMBs rely on Pax8 for expertise, automation and real-time insights to stay productive, protected and prepared for the AI economy. Learn more at pax8.com. Our purpose is to help every small business turn their dreams into reality through the power of technology. Culture is important to us, and at Pax8, its business, and it IS personal. We embody Compassionate Candour by aiming to assist others with candid, actionable feedback. We Seek to Understand by being open, curious, and committed to learning. We believe in We Before Me, actively collaborating and seeking out diverse perspectives to ensure a win for Team Pax8. Our team takes pride in Do What You Say, taking ownership, honoring commitments, prioritizing, and delivering on promises. We encourage everyone to Light Up Learning by being brave and trying new ideas, embracing vulnerability, and sharing failures so everyone can learn. Finally, we are Driven by Passion, connecting personal passion to Pax8's mission, and remaining resilient in the face of adversity and uncertainty in pursuit of our goals. At Pax8, we are passionate, creative, and humorously offbeat. We work hard, keep it fun, and expect the best!

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📌 Executive Assistant (New South Wales)
🏢 Pax8
📍 New South Wales