Role Description We are seeking a Project Administrator to join our team in a full-time position based in Tuggerah on the Central Coast.

This is an entry-level to junior role suited to someone with up to 2–5 years' experience in construction, project administration or office administration, or a recent graduate looking to begin their career in the construction industry.

Working closely with the Director, Project Managers & Operations Team, you'll provide administrative support across multiple construction projects while also assisting with the day-to-day running of our office. A key component of this role is supporting our Quality, Safety & Environment (QSE) Management System, making it an excellent opportunity for someone interested in developing a career in construction compliance, quality assurance and project coordination.

This is a varied role where no two days are the same, making it ideal for someone who enjoys being organised, solving problems and supporting a busy team.

Key ResponsibilitiesProject Administration

- Assist Project Managers with day-to-day project administration.
- Prepare, update and maintain project documentation and records.
- Coordinate subcontractor and supplier documentation.
- Prepare purchase orders, quotations and project correspondence.
- Update project information within company software systems.
- Monitor project schedules and follow up outstanding information.
- Assist with meeting preparation and record meeting minutes.

Quality, Safety & Environment (QSE)
- Assist in maintaining our integrated Quality, Safety & Environmental Management System (ISO 9001, ISO 14001 & ISO 45001).
- Prepare and maintain project quality, safety and environmental documentation.
- Coordinate subcontractor compliance documentation, licences,



insurances and inductions.
- Assist with audits, inspections and document control.
- Support the continual improvement of company systems, procedures and processes.
- Help maintain digital compliance records and registers.

Office Administration
- Answer phones and respond to general enquiries.
- Perform general office administration including filing, scanning and document management.
- Assist with invoice processing and other administrative tasks.
- Maintain organised digital and physical filing systems.
- Provide administrative support to the Director and wider project team.
- Identify opportunities to improve office systems and administrative processes.

About You We're looking for someone who is enthusiastic, organised and keen to develop a career in the construction industry.

You'll ideally have

- Up to 2–5 years' experience in construction, project administration or office administration.
- A Certificate IV, Diploma or Degree in Business, Construction Management, Project Management, WHS, Environmental Management or a related discipline (or be currently studying).
- An interest in Quality, Safety & Environment (QSE), compliance or ISO management systems, with a willingness to learn.
- Excellent organisational and time management skills.
- Strong attention to detail and a proactive approach to problem-solving.
- Qualified written and verbal communication skills.
- Confidence using Microsoft Office, particularly Outlook, Word and Excel.
- The ability to prioritise multiple tasks and meet deadlines.
- A positive attitude and willingness to support the wider team.
- A current driver's licence.

Experience with Buildertrend, Xero, SharePoint/OneDrive or construction management software will be highly regarded but is not essential.

📌 Project Administrator (Central Coast)
🏢 Weyn Constructions
📍 Central Coast