On behalf of our client, a global fintech company based in the heart of Sydney, we are seeking a Recruitment Coordinator to join the team on a permanent basis.

In this pivotal role, you will provide essential administrative support across the recruitment function, ensuring the smooth end-to-end coordination of both internal talent processes and external candidate activity. You will be responsible for managing scheduling, coordinating interviews and assessment days, supporting recruitment events, handling inbox and request management, and assisting with a range of operational recruitment tasks.

This is a fast-paced and highly dynamic role, requiring someone who can hit the ground running, juggle competing priorities, and maintain a high level of professionalism at all times. The ideal candidate will come from a busy recruitment coordination or scheduling background, with hands-on experience using Greenhouse. Exposure to coordinating assessment centres, interviews, onboarding processes, and recruitment events (including travel and accommodation where required) will be highly regarded.

This is an exciting opportunity to join a growing global business and be part of a close-knit, supportive team.

There is a huge focus on AI within this role. We are looking for someone who uses AI and is excited about the different AI tools and systems that can streamline processes.

Key Responsibilities

- Provide administrative support to the recruitment team
- Coordinate and schedule interviews,



ensuring a seamless candidate experience
- Assist with the organisation and execution of assessment days
- Support recruitment marketing and event coordination
- Manage shared inboxes and action team requests in a timely manner
- Assist with preparation of materials for recruitment events
- Liaise with hiring managers, candidates, and internal stakeholders
- Collaborate across teams to ensure recruitment processes run smoothly end-to-end
- Using AI tools to schedule and pull data and reports
- Working across AI projects
- Introducing new ways on working through different AI tools
- Ensuring the recruitment process is seamless and a good experience to candidate

Key Requirements

- Previous administrative experience, ideally within recruitment coordination
- Strong experience using Greenhouse (essential)
- Excellent organisational and time management skills
- High attention to detail with the ability to prioritise competing demands
- Strong communication skills, both written and verbal
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Ability to work well under pressure and meet deadlines
- Proactive, solutions-focused approach with a solid work ethic

If you're looking to make an impact in a fast-moving global business and bring your coordination expertise to a collaborative and engaging team, please send your CV to Holly Moore at [email protected]. Please note that only shortlisted candidates will be contacted.

📌 Recruitment Coordinator (Sydney)
🏢 Mars Recruitment
📍 Sydney