Position Title: Construction Scheduler

Reports To: Project Manager / Director

Location: Balcatta

About Us:

Mills Group WA is a family-driven construction company based in Perth, proudly specialising in residential developments, remedial works, and accessible housing solutions. Our business is built on strong relationships, honest communication, and a genuine commitment to doing the right thing—by our clients, our team, and our community. We foster a culture of support, trust, and collaboration, where everyone feels valued and empowered to contribute.

At Mills

Group WA, we don’t just build homes—we build people, partnerships, and a workplace where good culture leads the way.

Position Summary:

We are seeking a highly organised and detail-oriented Scheduling professional to support our residential construction projects across Perth. This role is ideal for someone with a minimum of two years experience in a similar role and a solid understanding of the end-to-end home building process in Perth.

You’ll be responsible for developing and maintaining accurate construction schedules, coordinating with trades and suppliers, and supporting day-to-day administrative operations within a busy residential building environment.

Key Responsibilities:

1. Project Scheduling:

- Develop, update, and monitor construction schedules to align with project milestones and delivery timelines
- Liaise with site supervisors, trades, suppliers, and internal teams to ensure schedules remain on track
- Identify scheduling risks or delays and recommend adjustments to maintain momentum

2. Administrative Support:





- We're a small knit team and there will be times when you will be required to provide day-to-day administrative assistance to the construction and management team
- Maintain job files, project schedules, and other key documentation
- Support procurement processes, follow-ups, and material scheduling as needed

3. Stakeholder Coordination:

- Serve as a point of contact for internal and external stakeholders regarding project timelines and scheduling queries
- Coordinate communication between the office, site, suppliers, and clients to ensure everyone is aligned and informed

4. File and Document Management:

- Create, organise, and maintain project documentation in both digital and hard-copy formats
- Ensure document control and filing systems are up-to-date and compliant with internal policies

5. Estimation:

- Estimation experience would be an advantage as we would like to see this role assisting our Construction Manager in estimation from time to time.

Key Skills and Qualifications:

- Experience: Minimum of two years in a scheduling role within the Perth residential construction sector
- Industry Knowledge: Strong understanding of the home building process, construction terminology,



and typical project workflows
- Software Proficiency: Confident using Microsoft Office Suite (Word, Excel, Outlook); experience with Evolve or call up system ideal
- Communication: Excellent verbal and written communication skills for interacting with clients, trades, and internal staff
- Organisation: Proven ability to manage multiple tasks, shifting priorities, and tight deadlines
- Attention to Detail: High level of accuracy in data entry, scheduling, and file management
- Team Player: Collaborative, dependable, and supportive with a solid work ethic

Personal Attributes:

- Proactive: Able to anticipate scheduling needs and stay ahead of potential delays
- Adaptable: Comfortable juggling a mix of high-priority tasks and routine admin work
- Reliable: Punctual, consistent, and responsible with a strong sense of ownership

Key Relationships:

- Internal: Project Manager, Director, Site Supervisors, and other office-based team members
- External: Clients, subcontractors, suppliers, consultants, and other service providers

Why Join Us At Mills Group WA, we believe great work starts with a great team culture. As a close-knit crew, we support one another, celebrate wins together, and enjoy a positive, down-to-earth work environment. You'll get your birthday off each year to relax and recharge, and we’re proud to have a clear Employee Value Proposition in place to ensure our people feel valued, supported, and empowered. We work hard, have fun, and genuinely care about the work we do and the people we do it with.

📌 Residential Construction Scheduler (Balcatta)
🏢 Mills Group WA
📍 Balcatta