Airmaster is an award-winning Building Service company, providing expert solutions in HVAC&R; Management, Smart Building Solutions and Fire Services to our clients across Australia and New Zealand.

Founded in Melbourne in 1988, we have grown to 17 branches across Australia and New Zealand, becoming an industry leader with a dedicated and growing workforce of over 1100 team members made up of Technicians, Apprentices, Engineers & Support Staff.

Our goal is simple: to lead the industry in integrated building services, combining HVAC&R;, Building Automation, Electrical and Fire System to create smart buildings that are compliant and optimised for energy and resources efficiency.

By combining HVAC&R;, Building Automation, Electrical and Fire Systems, we create smart, productive & compliant buildings.

Our approach is built on advanced data-driven technology, revolutionising the way we act with the ultimate goal improving performance, reducing energy use delivering smarter and more reliable service.

The Role

We are seeking a highly organised and detail-oriented Project Administrator to join our team. This role is integral to supporting our Project Managers and Contract Teams to ensure projects are delivered efficiently, accurately and on time.

Working closely with project personnel, clients, suppliers and subcontractors, you will play a key role in coordinating project administration, maintaining documentation, supporting compliance requirements and assisting with project reporting.

This is an excellent opportunity for someone who enjoys working in a fast-paced environment and takes pride in providing exceptional administrative support.

Key Responsibilities

Reporting to the Administration Manager and working closely with Project Managers, your responsibilities will include:

- Providing administrative support to the Project and Contract Teams
- Assisting with the coordination of labour, equipment and materials across multiple project sites
- Liaising with clients, suppliers,



subcontractors and external stakeholders
- Maintaining accurate project documentation, filing systems, records and archives
- Preparing and collating information for weekly project meetings
- Updating project planning and scheduling documentation
- Raising purchase orders and ensuring costs are allocated to the correct projects
- Maintaining supplier account information and records
- Coordinating accommodation and travel arrangements for project personnel and subcontractors
- Assisting with site inductions and the submission of WHS, licensing and compliance documentation
- Assisting with the preparation of monthly progress claims and supporting compliance documentation
- Providing ad-hoc support to the Service Coordination team when required

Requirements

- Exceptional attention to detail and a high level of accuracy
- Strong organisational and time management skills
- The ability to prioritise competing deadlines in a busy environment
- Excellent written and verbal communication skills
- The ability to work independently while contributing positively to a team environment
- A proactive approach and willingness to take ownership of tasks

Benefits of Working with Airmaster

Our strength lies in bringing together talented individuals who uphold high standards and work collaboratively toward a shared goal.

The successful candidate will join a high performing and progressive company who hold a strong reputation in the industry, and work alongside experts dedicated to delivering exceptional service to our clients.

We believe in investing in our team members, and as an employee with Airmaster, you will have access to continuous training & development opportunities to enhance your skills and advance your career through our company.

You will be welcomed into a collaborative and supportive team environment where open communication is encouraged and your contributions are valued.

We also offer:

- Discounted Health Insurance
- Employee Assistance Program (EAP)
- Novated Leasing Options
- Competitive Rates in line with skills & experience

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📌 Project Administrator (Northern Territory)
🏢 Airmaster
📍 Northern Territory