Join Shadbolt Group Shadbolt Group is a leading provider of Structural, Mechanical and Piping (SMP) services across the infrastructure, energy and industrial sectors. We are seeking an experienced Site Administrator to join our growing team. This is an excellent opportunity to become an integral part of a high-performing project team, providing essential administrative and project coordination support to ensure the successful delivery of major construction projects.

Reporting to the Project Manager, you will play a key role in supporting site operations by managing project documentation, workforce mobilisation, reporting, compliance and communication across the project.

About The Role As the Site Administrator, you will provide comprehensive administrative support to the project team while ensuring documentation, reporting and compliance requirements are maintained accurately and efficiently.

Your Responsibilities Will Include Providing day-to-day administrative support to the Project Manager, Site Manager and site leadership team

Managing project documentation, registers, drawings, permits and correspondence

Preparing reports, meeting minutes, site diaries and project records

Coordinating employee and subcontractor mobilisation, including inductions, licences, competencies and medical documentation

Coordinating flights, accommodation and roster administration

Assisting with timesheets and payroll-related administration

Supporting HR with onboarding and employee documentation

Coordinating subcontractor documentation and compliance requirements

Assisting with procurement administration, purchase orders and supplier documentation

Maintaining document control systems and filing structures

Supporting HSE compliance by maintaining training records, inductions, safety documentation and audit requirements

Liaising with project teams, clients,



subcontractors and corporate departments to support efficient project delivery About You You are an organised, proactive and adaptable administrator who enjoys working in a fast-paced construction setting. You have exceptional attention to detail, can manage competing priorities and build strong working relationships with people at all levels.

To Be Successful In This

Role, You Will Have 2-5 years' experience in a Site Administration, Project Administration or Construction Administration role

Experience working on construction, infrastructure, mining, energy or industrial projects

Strong document control and project administration experience

Excellent organisational and time management skills

High attention to detail and accuracy

Strong written and verbal communication skills The ability to work independently while contributing to a collaborative team environment Essential Skills & Experience Advanced Microsoft Office skills, including Word, Excel, Outlook and Teams

Experience using document management systems such as Aconex, Procore, SharePoint, TeamBinder or similar

Experience coordinating workforce mobilisation and onboarding

Knowledge of project reporting, compliance documentation and record management

Construction industry experience

Current White Card (essential)

Experience with INX or similar onboarding systems will be highly regarded Why Join Shadbolt Group? Work on diverse and exciting construction and infrastructure projects

Join a supportive, collaborative and safety-focused team

Opportunities for career growth and professional development

Competitive remuneration package

Be part of a company committed to quality, innovation and continuous improvement If you're an experienced Site Administrator looking to take the next step in your career, we'd love to hear from you. Apply now with your resume and a cover letter outlining your experience and suitability for the role.

📌 Site Administrator (Melbourne)
🏢 Shadbolt Group
📍 Melbourne