Tropic Health Group is on the hunt for a sharp, switched-on Executive Assistant to be the owner's right hand across three growing Darwin businesses — a multi-site dental group, a 24/7 gym, and an exciting supplement brand about to launch.

Based out of our Woolner gym, you'll keep the diary, inbox, and travel running smoothly, but this role lives well beyond the desk. Plenty of mornings start with a coffee catch-up to set priorities, then you're out the door — handling mail, deposits, supplier runs, and supply drops across sites. You'll coordinate with our virtual assistant, prepare briefs and reports, and keep the whole operation ticking.

We're after someone organised, trustworthy, and proactive, with a current licence, a reliable car, and the confidence to juggle competing priorities without dropping a ball.

If you thrive on variety, real ownership, and no two days the same, this is your role

What you'll do

- Manage the MD's calendar, inbox, and travel (domestic and international)
- Start most days with a catch-up to help shape and protect the day's priorities — not just take instructions, but keep the important work on track
- Coordinate across the dental, fitness, and nutrition businesses
- Work alongside our virtual assistant,



to coordinate and deconflict tasks — her primary focus is the clinical side, but her work often crosses into the MD's space
- Collect and distribute mail across sites
- Handle cash collection, deposits, and basic banking runs
- Purchase and deliver local supplies (office, cleaning, etc.) to the various locations
- Prepare documents, briefs, and basic reports
- Liaise with staff, suppliers, and external partners
- Keep systems tidy (Xero, email, file management) and flag what needs attention

What we're after

- Excellent all-around communication skills
- A current driver's licence and reliable vehicle (you'll be on the road most days)
- Trustworthy and discreet — you'll be handling cash and sensitive information
- Highly organised, self-directed, and happy to mix desk work with being out and about
- Tech-confident (Microsoft 365, Xero, CorePractice, and Deputy a plus)

Why work with us

A genuinely diverse role with real responsibility, working directly with the MD across three growing Darwin businesses. No two days the same, and plenty of room to grow as the group expands.

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