Operations Assistant to Chief Operating Officer

Weinberger Lawyers is a growing commercial law firm based in Sydney, specialising in complex property, commercial and litigation matters. We are seeking a highly organised, proactive and capable Operations Assistant to support the Chief Operating Officer and assist across the wider team.

The Role

This role is for someone who can take ownership of tasks, use good judgement, solve problems and make things happen.

You will work closely with the COO to manage a wide range of business and personal tasks. You will be expected to understand the objective, gather the information required, make sensible decisions within your role, provide updates where needed, and take action to ensure tasks are completed efficiently.

The role will include:

- Managing emails, calendars, appointments and schedules

Conducting online research and preparing explicit summaries and recommendations

- Researching awards, events, memberships, suppliers and business opportunities
- Assisting with award submissions, applications and other written materials
- Coordinating meetings, events, suppliers and external services
- Assisting with projects and operational tasks across the business
- Drafting and responding to basic correspondence
- Preparing documents, formatting materials and assisting with written tasksTranscribing dictation and assisting with basic legal administration tasks
- Filing, document organisation and maintaining records
- Supporting other team members with administrative tasks as required




- Running errands and completing practical tasks outside the office, including collecting items, visiting the post office, purchasing gifts, organising deliveries, attending the supermarket, picking up dry cleaning or other tasks that assist the COO and business operations

The successful candidate will become someone the COO can rely on to keep tasks moving forward, identify what needs to happen next, and ensure important matters do not get forgotten during busy periods.

Additional Team Support

While this role primarily supports the COO, our Principal Lawyer has an existing Personal Assistant who provides dedicated support. During particularly busy periods, you may be required to assist with overflow tasks and collaborate with her to ensure priorities across the business continue to be managed efficiently.

About You

You are:

- Highly organised and detail-oriented
- Proactive and able to anticipate needs before being asked
- Comfortable taking ownership and making decisions within your responsibilities
- Reliable, discreet and trustworthy
- Able to manage multiple priorities at once
- Confident conducting online research and finding relevant information quickly
- Able to summarise information clearly and logically
- Practical, resourceful and solutions-focused
- Comfortable with variety and changing priorities
- Previous experience in administration, executive assistance, customer service, operations or a similar role is preferred.

Legal experience is not required.

Location: Martin Place, Sydney

Employment type: Full-time, office-based

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📌 Operations Assistant (New South Wales)
🏢 Weinberger Lawyers
📍 New South Wales