TTATCON PTY LTD is a proud locally owned and operated Darwin Home Building Company. We are passionate about building high-quality, affordable homes. TTATCON specialises in full turnkey residential homes, construction developments, and commercial fitouts.
Due to the company's growth, TTATCON is seeking a proactive and friendly individual for an Project Administrator / Administrator Officer position that can start Immediately.
This is a Full Time position for 40 hours per week.
This is a dual role which will consist of Projects Administrator / Administrator Officer.
In this customer-facing role, you will be the first point of contact, welcoming clients and conducting meet-and-greets with professionalism and enthusiasm. In addition to customer interactions, you will handle various administrative duties, including managing phone calls, invoicing, and general office tasks, as well as assisting the team members and project manager. This role is perfect for someone who enjoys a mix of customer service, administration, and hands-on work in a fast-paced environment.
Key Responsibilities
- Accounts Receivable/Payable using Xero
- Data entry and reconciliation of statements
- Accurate and timely processing of supplier invoices
- Claims investigations and debtor control
- Accounts inbox management
- Perform general administrative duties, including answering phone calls and managing invoicing
- Accept deliveries and process stock put away efficiently
- Assist with laser calibrations of products to ensure quality standards
- Support day-to-day operations with other ad hoc tasks as needed
- First point of contact and customer communications via phone call, email and walk ins.
- Maintain and strengthen customer and supplier relationships
- Provide administrative assistance for the project and carry out work as directed by the Project / Construction Manager
- Assist in all administration requirements of the project
- Establish and maintain project document registers and arrange for the distribution of approved documents
- File, control and maintain all project related records and documents
- Matching invoices to purchase orders and delivery dockets and obtaining authorisation from relevant staff
- Assisting with site inductions and the submission of WHS, licensing and compliance documentation
- Assisting with the preparation of monthly progress claims and supporting compliance documentation
About You
- High attention to detail
- High level of verbal and written communication skills
- Strong time management skills, well-organized and able to manage multiple administrative tasks
- Comfortable with handling phone calls and invoicing
- Capable of receiving deliveries and efficiently processing stock put away
- A proactive team player who can adapt to a fast-paced environment
Skills & Experience
- Proficiency in Microsoft Office
- Experience in accounting software Xero
- Strong communication skills and conflict resolution techniques
- High attention to detail
- Ability to use initiative and work productively without supervision
- Experience in Accounts payable role
- Some understanding of construction materials and methods
- Some knowledge of contract administration principles, some understanding of tendering principles
- Ability to monitor and maintain the document management and filing system of the project
- Excellent time management, organisational and planning skills
- Positive verbal communication, ability to write clearly and concisely
- High level of attention to detail
- High level of Microsoft Office computer literacy
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