Motor Trade Association of WA – Balcatta WA

MTA WA Training Inc is a Registered Training Organisation delivering nationally recognised, industry leading training across the automotive sector. Using short, focused training blocks combined with workplace based assessment, we provide learners with hands on, practical skills while maximising time on the job. With up-to-date training facilities in both North and South metropolitan locations, integrated electric and hybrid vehicle training, and strong industry and employer engagement, we ensure learners are supported, work ready, and prepared for the future of the motor industry. Our current training scope includes light vehicle, auto electrical, hybrid and electric vehicles, air conditioning, tyres, sales and yard/dealer programs, and accessory fitting courses.

About the role

The Training Administration Assistant provides day‑to‑day administrative and customer service support to the Training Department, assisting with learner attendance, enrolments, rescheduling, and basic course administration tasks.

The role supports the maintenance of accurate records and data entry in line with RTO Standards and Department of Training and Workforce Development requirements, and assists with the coordination of tyre servicing, skills assessments, and other short courses as directed.

Working under the guidance of administration officers, the Training Administration Assistant liaises with trainers, learners, and employers to support smooth daily operations and contribute to MTA WA’s standards of professionalism, compliance, and service delivery.

Key responsibilities:





- Provide course information to learners and stakeholders
- Assist with the scheduling and rescheduling of training blocks as directed
- Support daily attendance recording and follow up absentees
- Assist with learner enrolments and associated paperwork
- Prepare and issue certificates and statements of attainments
- Respond to routine enquiries from learners, employers, and schools
- Maintain, file, and archive student records in accordance with procedures
- Enter assessment results into VETtrak accurately and in a timely manner
- Process and file course‑related paperwork
- Print and prepare course materials
- Perform general administrative tasks to support RTO operations
- Assist with RTO compliance activities and basic reporting tasks
- Support the collection and preparation of data for audits and government reporting under supervision

If you possess the following criteria, we would love to hear from you

- Attention to detail, focusing on accuracy of information
- Ability to manage own workload and priorities
- Ability to work independently and in a team
- Experience in data entry and record management
- Proven interpersonal and communication skills (both oral and written)
- Customer service skills to internal and external stakeholders
- MS Office and computer skills
- Understanding of the VET sector and the functions of an RTO
- Experience using VETtrak or another student management system

Qualifications / Licences:

- Ability to obtain a Western Australian Working With Children Check
- Driver's Licence and reliable transport

Great terms and conditions including a nine-day fortnight are on offer for the successful applicant!

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📌 Training Administration Assistant (Western Australia)
🏢 Motor Trade Association of WA
📍 Western Australia