Piper Grimster Jones Lawyers is a well-regarded general practice firm located in the Darwin CBD. We are seeking a capable administrative assistant to join our team in a client-facing role supporting our solicitors across a diverse range of legal matters.

This position is well-suited to someone with a solid administration background who takes pride in accuracy, organisation, and professionalism.

The Role

- Managing client files, including electronic and physical file maintenance
- Drafting, formatting and amending legal correspondence and documents
- Preparing court documents for filing in relevant jurisdictions, including e-filing where applicable
- Diary and deadline management, including monitoring critical dates and court timetables
- Liaising with clients, counsel, experts, and court registries in a qualified and efficient manner
- Coordinating appointments, conferences, mediations, and medico-legal assessments
- Assisting with billing processes, including time entry
- Preparing briefs to counsel and bundles for hearings, mediations, and trials
- Managing incoming and outgoing correspondence, including email and mail
- Providing reception support as required, including telephone and client enquiries

About You





You are an experienced administrative assistant who is comfortable managing tasks with a high degree of autonomy and understands the standards and expectations of a legal practice environment.

You will ideally bring:

- Demonstrated experience in an administration or assistant role
- Working knowledge of document management practices
- Proficiency in the Microsoft Office suite and experience with document management systems
- Accurate typing and document formatting skills, including working from dictation
- A high level of attention to detail and the ability to produce consistently accurate work
- Strong organisational and time management skills, with the ability to manage competing priorities and deadlines
- Clear, professional communication skills when dealing with clients, practitioners, and external stakeholders
- The ability to work independently, use initiative, and anticipate the needs of solicitors
- A calm, practical approach and the ability to operate effectively in a busy environment

What We Offer

- A supportive and collaborative team environment
- A stable role with opportunities to further develop your skills
- Competitive remuneration aligned with experience

This is an excellent opportunity for the right person to reach their full potential in a progressive and supportive environment.

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📌 Legal Administrative Assistant (Darwin)
🏢 Piper Grimster Jones Lawyers
📍 Darwin