Administration Officer - Calibration & Inspection

Are you searching for a role where your administrative mastery can be diversely applied to a business group with opportunity for productive elements?

Would you like to work with a highly specialist and nationally accredited calibration, inspection and certification business, within a professional and Territory Top End team?

Diverse Calibration, Inspection, Testing and Heavy Vehicle Repair Business

Highly Professional Team

Dedicated to Outstanding Service

YOU:

People will describe you as having a love for working with numbers. You are analytical and able to decipher information and think of “what if” scenarios and look towards the big picture. You can plan your schedule well and are able to determine which tasks have priority over others in order to allow time to focus on problems and their solutions. You are extremely technologically savvy and know how to troubleshoot for problems. Part of your friendly nature is that you have a high desire to create strong relationships with those around you. What makes you successful is your ambition for efficiency and operational excellence.

OVERALL QUALITIES AND CHARACTERISTICS:

Self starter, love for numbers, analytical, technologically savvy, detail oriented, organized, motivated, honest, loyal, productive, punctual, reliable, decisive, polite, pleasant, practical, problem solver, disciplined, collaborative, resourceful, strong communication, enjoys a challenge, articulate,

- Experience in a similar role
- Strong experience in financial control
- In depth understanding of financial needs in different markets
- Ability to prioritise your work and meet deadlines
- Excellent attention to detail

WHY JOIN OUR TEAM?

This is a fantastic opportunity for an individual who wants to work in a dynamic environment, with people inspired by quality, reliability and precision.



We offer a supportive encouraging workplace with the opportunity to grow to your full potential. Not only will you have the chance to dramatically increase your skills and experience but we also offer long-term employment stability. The business is abundant and rewards performance, loyalty and the extra mile!

THE BUSINESS & ROLE:

Our team’s boundless energy and extraordinary enthusiasm for our success enables us to share our passion for the provision of services with exceptionally high-quality standards. We provide professional calibration, inspection and testing services throughout Australia and primarily across the Top End. A long-standing Darwin business with a strong reputation for quality, reliability and resourcefulness. Careful research, well-established contacts and a detailed knowledge of software including excel, Microsoft systems and accounting systems.

As an Administration role, this will involve but not limited to:

1. Business Administration Officer

- Customer service: answer phone/email enquiries & Job flow: In boarding of jobs, schedule bookings, confirm appointments, update clients on job status, delivery of completed jobs, compliance, certificates, authority for release of assets and invoiced
- Quoting & invoicing: prepare quotes, issue tax invoices, process payments and reconcile receipts in accounts software.
- Compliance & documentation: maintain calibration certificates, job sheets, WHS records, licenses and insurance documents.
- Data entry & records: update Client file/job-management system and MYOB (or equivalent); maintain parts inventory records.




- Quality & safety support: Integrated Management System Management: updating and assisting with document control and review incident reporting compliance.
- Administrative tasks: prepare correspondence, reports, meeting minutes and onboarding paperwork; manage office supplies.

2. Compliance, Licences & Regulation

Ensure business compliance with:

- Industrial Testing, Metrology, and Calibration Services industry Licensing requirements
- Insurance, accreditation, and statutory reporting
- Maintain registers for licences, certifications, insurances, and renewals.
- Ensure compliance systems are current, auditable, and consistently used.

3. Reporting & Governance

Attend and actively document:

- Pre start meetings; Weekly Work in Progress (WIP) Meetings; Monthly Tool box Meetings

Required Skills & Experience

- Proven experience in a business Administration role , automotive, calibration or workshop environments desirable with a strong understanding of administration, contracts, and compliance.
- Solid financial literacy, including profit reporting and labour cost management.
- Certificate III/IV in Business Administration or equivalent preferred.
- Minimum 2 years’ administration experience; experience in automotive, calibration or workshop environments desirable.
- Basic bookkeeping or accounts experience preferred.
- Experience implementing and improving business systems and processes .
- Ability to delegate, prioritise, and manage multiple work streams.
- Strong written and verbal communication skills.
- Experience working in a small to medium enterprise .
- Knowledge of Northern Territory regulations and licensing.
- Experience with Xero/MYOB/QuickBooks and CRM/job management tools.
- Formal qualifications in business, finance, corporate governance or management.

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📌 Administration Officer - Calibration & Inspection (Darwin)
🏢 Fuel Calibration Services
📍 Darwin