Job Info

Location: INGLEBURN, NSW

Salary: Not Specified

Job Type: Permanent position | Full time position

Job Description

Office Manager Business: : Medipaq Pty Ltd Location: Ingleburn, NSW, 2565 Employment Type: Full-time, Ongoing Salary: AUD $75,000 - $85,000 per annum plus superannuation Full Job Description About the Business MedipaQ Pty Ltd is an Australian-based contract pharmaceutical packaging and logistics company operating in Ingleburn, New South Wales. The business provides specialised services including pharmaceutical packaging, labelling, storage, and distribution to a range of domestic and international clients within the healthcare and life sciences sector.

Operating within a highly regulated and quality-driven environment, the company focuses on precision, compliance, and reliability in all aspects of its operations. MedipaQ Pty Ltd ensures that all activities are conducted in accordance with Good Manufacturing Practice (GMP), Therapeutic

Goods Administration (TGA) requirements, and relevant workplace health and safety standards. With increasing production volumes, strict regulatory requirements, and expanding client demands, the business requires structured operational coordination and administrative support to ensure efficient day-to-day activities, effective communication across departments, and ongoing compliance with industry standards. About the Role

The Office Manager is a key position responsible for planning, organising, and managing the administrative and operational support functions of the business. The role ensures efficient office operations, effective resource allocation, compliance with regulatory requirements, and coordination of personnel and business activities. The position requires strong organisational, leadership, and communication skills to support business operations and maintain efficient administrative systems within a dynamic transport and logistics environment.

Key Responsibilities

- Participate in the planning, development, and evaluation of office services,



including setting priorities and establishing service standards to maintain efficient operations
- Allocate and oversee human resources, workspace, and equipment to effectively support business functions and operational needs
- Delegate duties to administrative staff and supervise their performance to ensure productivity, accuracy, and adherence to company procedures
- Oversee and maintain office records, documentation, and financial information to ensure accuracy, confidentiality, and operational integrity
- Communicate with internal and external stakeholders, including clients, suppliers, and service providers, to coordinate activities and resolve operational matters
- Monitor and ensure that office equipment and supplies are properly maintained and replenished to support continuous operations
- Maintain compliance with workplace health and safety (WHS) regulations and promote a safe working environment for all employees
- Ensure all office activities comply with relevant government legislation, policies, and organisational guidelines
- Setting service standards, budgeting responsibility, and explicit decision-making
- Manage personnel-related functions including recruitment, onboarding, performance management, payroll coordination, staff training, and supervision

Requirements

- Australian citizens and permanent residents are encouraged to apply
- AQF associate degree, Advanced Diploma, or Diploma in Business Administration, Office Management, or a related field OR
- At least 3 years of relevant work experience may substitute for formal qualifications
- Minimum of 1 year of experience in office management or a similar administrative role
- Strong organizational and time-management skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent verbal and written communication skills
- Ability to multitask and prioritise in a quick-paced environment
- Knowledge of logistics or freight forwarding processes is an advantage

Work Conditions

- Full-time position
- Work location: In person

Note - Preference will be given to Australian Citizens and Permanent Residents.

📌 Office Manager (Ingleburn)
🏢 PROMISE SERVICES
📍 Ingleburn