Employment Type - Temporary Part Time

Hours per fortnight - 20

Job Category - Administration - Administration Assistant

Req Id 8967

- Join the largest regional healthcare service in Victoria
- Enjoy a role that will be varied and challenging
- Exciting temporary part time position (20 hours per fortnight) long service leave relief

About The Role

As the Staffing Allocators you'll work with key members of the access and resource team and ward staff to trouble shoot and fill staffing shortfalls across the organisation.

The successful incumbent will be level-headed, highly organised, excellent communicator and able to work at a fast pace. This vital role is IT based so ability to uptake IT programs is a must.

Key Responsibilities

- Allocate the most appropriate and cost-effective staff to meet short-term staffing requirements, manage planned and emergent leave coverage, and ensure approved staffing requests are filled across predominantly bed-based services
- Respond to incoming calls and liaise effectively with ward/unit managers, casual bank, pool and part-time staff, nursing agencies (following agency avoidance strategies), and operational managers to address staffing needs and workforce pressures
- Validate CRU timesheets in accordance with guidelines, maintain accurate staffing databases, and ensure workforce allocation processes comply with organisational policies and approved procedures

What We’re Looking For

- Demonstrated experience in an administrative or clerical role within a fast-paced, customer-focused environment, with the ability to manage competing priorities and deliver high-quality service
- Excellent verbal and written communication skills, strong computer literacy, and the ability to quickly learn and use specialist web-based systems. Experience with telephony systems and Barwon Health applications is highly regarded
- Ability to work a rotating roster, including shift work and additional hours as required,



with a cooperative approach and an understanding of healthcare staffing requirements in acute, sub-acute, or aged care settings being advantageous

Position Description

Please note Barwon Health will only contact you via our official email and never use unconventional means, such as text messaging or other services.

Barwon Health Staff Benefits

- Excellent working conditions and a strong sense of job satisfaction
- A vibrant staff wellbeing program and access to our 24/7 Employee Assistance Program
- Extensive professional development opportunities
- Attractive salary packaging advantages
- Living expenses capped at $9,010
- Meals and entertainment capped at $2,650

Diversity and Inclusion

Barwon Health is an inclusive and welcoming employer, committed to reflecting the diverse communities we serve. We value and celebrate people of all genders, sexual orientations, cultural backgrounds, faiths, abilities, family structures, and identities, and encourage applications from Aboriginal and/or Torres Strait Islander peoples, people with disability, culturally and linguistically diverse communities, and members of the LGBTIQA+ community.

Child Safety

We are strongly committed to the safety and wellbeing of all children and young people. For further information on the Victorian Government’s Child Safe Standards: About Child Safe Standards | Victorian Government (www.vic.gov.au)

Additional Information

If you need adjustments to participate in the recruitment process, please contact us at [email protected]

All Appointments Are Subject To

- Satisfactory Police Record Check
- Immunisation Status Clearance
- Working with Children Check (if applicable)

Application closing date

30 July 2026

Internal Applicants

If you are currently employed at Barwon Health, please ensure you sign in via the employee login on the external careers page or access the careers page through One Point (intranet) before applying.

Contact person: Libby Bentley

Email: [email protected]

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📌 Staffing Allocator (Grade 1), Central Resource Unit (Geelong)
🏢 Barwon Health
📍 Geelong