ABOUT AWAKEN PILATES

Awaken Pilates is one of Perth's leading boutique Pilates studio groups, operating five premium locations across the metropolitan area. Committed to transforming lives through movement, community, and expert instruction, we are a fast-growing brand with ambitious plans to expand further across Western Australia.

As we scale our operations, we are seeking an exceptional Personal Assistant to support our Managing Director — a driven, detail-oriented professional who thrives in a dynamic, people-focused environment.

THE ROLE

Reporting directly to the Managing Director, this executive-level Personal Assistant role is the linchpin of our leadership operation. Based out of our Joondanna head office, you will provide high-level administrative and operational support across all five studio locations, enabling the Managing Director to focus on strategic growth and business leadership.

This is a trusted, high-visibility role suited to someone who is proactive, highly organised, and capable of working autonomously with discretion and professionalism.

KEY RESPONSIBILITIES

Executive Support

- Manage the Managing Director's diary, scheduling, and calendar with precision, including prioritisation of appointments and meetings
- Screen, triage, and respond to correspondence on behalf of the Managing Director, including emails, phone calls, and messages
- Prepare briefing notes, presentations, reports, and correspondence to a high standard
- Coordinate domestic and occasional interstate travel arrangements, including flights, accommodation, and itineraries
- Organise and attend key meetings, prepare agendas,



and produce accurate minutes and action items

Operational Coordination

- Act as a central point of contact between the Managing Director and studio managers, staff, and external stakeholders across all five locations
- Coordinate cross-location projects, tracking deliverables and deadlines on behalf of the MD
- Liaise with vendors, contractors, and service providers as directed
- Support the onboarding of new team members and assist with internal communications
- Manage and maintain confidential business documents, contracts, and records

Office & Administrative Management

- Oversee the day-to-day operations of the Joondanna head office, ensuring a well-organised and professional working environment
- Manage office supplies, equipment, and facilities
- Process expense reports, invoices, and basic financial administration in conjunction with the finance team
- Coordinate events, team functions, and stakeholder engagements
- Undertake ad hoc research, analysis, and special projects as directed by the Managing Director

ABOUT YOU

- Relevant AQF Associate Degree, Advanced Diploma or Diploma
- Minimum 3 years' experience in an Executive Assistant or Personal Assistant role, ideally supporting C-suite or senior leadership




- Exceptional organisational and time management skills with the ability to manage competing priorities
- Outstanding written and verbal communication skills
- High level of discretion and ability to handle sensitive and confidential information
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Self-starter with a proactive mindset and ability to anticipate the needs of a busy executive
- Professional presentation and a warm, people-centric approach in keeping with our studio culture
- Experience in the health, wellness, or fitness industry is highly regarded but not essential
- Current driver's licence and own transport (occasional travel between locations may be required)

WHAT WE OFFER

- A dynamic, purpose-driven workplace in a growing premium wellness brand
- Competitive salary commensurate with experience
- Complimentary studio membership across all Awaken Pilates locations
- Cooperative and supportive team culture
- Opportunity to grow with the business as we expand to new locations across Perth

HOW TO APPLY

If you are a highly capable, motivated PA looking for a role where you can make a genuine impact, we'd love to hear from you.

Please submit your CV and a brief cover letter outlining your relevant experience to:

[email protected]

Applications will be reviewed on a rolling basis. Only shortlisted candidates will be contacted. We look forward to welcoming a passionate individual into the Awaken family.

Job Type: Permanent

Pay: $79,500.00 – $85,000.00 per year

Work Location: In person

📌 Personal Assistant to Managing Director (Yanchep)
🏢 Awaken Pilates and Yoga
📍 Yanchep