Job Title: PMO & Major Projects – Administration Officer
Location: Local Council
Employment Type: Casual (38hrs a week, with potential for full-time permanent positions)
About the Role:
The PMO & Major Projects Administration Officer is responsible for the establishment, monitoring and reporting of administrative and management systems and processes for the PMO and Major Projects Department.
The Office & Administration Coordinator will provide high level administrative support, ensuring the effective and efficient delivery of departmental objectives, targets and key performance measures, in line with the Departments annual service delivery plan and the corporate planning framework.
The role will also ensure that a customer focused service is provided to Council, staff and the community at all times.
Key Responsibilities:
Provide support to the department by consolidating and improving business systems
Coordinate the preparation of the department’s monitoring reports on budgets, key performance indicators, and Community Plan and Council Plan actions, along with other performance areas as directed.
Work with the team to ensure that the department’s electronic information systems and corporate asset management systems and databases are regularly updated
Assess and review inward correspondence. Action relevant matters and ensure correspondence is referred to appropriate actioning officers and replies are made within correspondence performance targets.
Raise, monitor and process purchase orders and invoices.
Monitor and manage Councillor and Customer requests.
Assist in the coordination of various meetings including PCGs, PWGs and interdepartmental meetings.
Monitor and provide reporting on Departmental budgets.
Manage departments list of approved contractors, ensuring currency of contractors is monitored and that all required contractor information is compliant with Council requirements.
Monitor the Department’s response times as part of their process for monitoring the Department’s Key Performance Indicators and provide reporting to the Management Team.
Establish and monitor departmental action follow up system and report on overall status of actions. Regularly review the follow up system and ensure system is compliant with reporting requirements.
Monitor contractor compliance and produce reports on currency of contractors, insurance certificates, OHS qualification.
Ensure compliance with organisation OHS procedures. Document and monitor procedures for the department to ensure compliance with corporate OHS procedures and the management of OHS risks.
The following knowledge and skills are required to be utilised:
Knowledge of financial budgeting and monitoring principles
An understanding of contract administration methodology
High level of computer literacy with advanced competency in Microsoft suite of applications,
particularly Excel and Access.
Qualifications & Experience
Tertiary qualifications in business, management, administration or related field or substantial demonstrated on the job experience in a similar role
High level of experience and understanding of customer service standards, preferably in a Local Government environment experience in contract management and will have relevant experience in a service industry.
Pre Employment Checks:
- Working With Children Check to be obtained prior to commencement
- Police Check to be obtained prior to commencement
· Current valid (and ongoing) Victorian Driver’s Licence
About Us:
Work Solutions (Melb) is a leading casual employment agency, focused on connecting individuals with fulfilling roles that offer great work culture, qualified growth, and work-life balance. We are proud to partner with local councils to deliver skilled professionals across Melbourne.
Interested?
For more information about this or other local government opportunities, call us at (03) 9116 5160 or visit: https://worksol.com.au/current-vacancies
Pay: $43.08 per hour
Work Location: In person
📌 PMO & Major Projects Administration Officer (Cheltenham)
🏢 Work Solutions
📍 Cheltenham
Reply to this offer
Impress this employer describing Your skills and abilities, fill out the form below and leave Your personal touch in the presentation letter.