About us.

Urbis is more than just a consultancy. We are a multidisciplinary urban consultancy, inspiring and creating solutions for our ever-changing world. We empower our brightest minds with opportunities to push boundaries, collaborate and deliver exceptional, creative solutions for our clients and each other.

If you're looking to make transformational impact in our cities and communities, we're keen to meet you.

We pride ourselves on empowering our employees and supporting them to be the best they can be. Here you will make a tangible difference and create positive impact, while gaining enviable industry experience and broad exposure to the most exciting work.

The Opportunity & How You Will Make an Impact

Urbis is looking for a Team Administrator to join our Economics and Property team in Sydney. This is a fantastic opportunity to become part of a collaborative, high-performing team where no two days are the same, and your contribution will have a real impact.

We're seeking someone who is organised, proactive and eager to learn. Whether you're bringing previous administration experience or looking to further develop your career in a professional services environment, you'll be supported to grow while working alongside experienced industry professionals.

Working closely with our Directors and the broader team, you'll play an integral role in keeping the team running smoothly.

You will:

- Manage and monitor emails, diary, conferences and meeting room bookings, catering and video conference arrangements;




- Create relevant expense reports on behalf of Director's including reconciliation and entry of expense items and receipts;
- Organise travel arrangements as needed which may include flight and hotel bookings, car hire arrangements, and other transportation arrangements.
- Coordinate team meetings, marketing activities, events and resources;
- Provide administrative support to the wider team including report and document preparation, including compilation and formatting, word processing, data entry support and excel formatting;
- Coordination of tender responses and document production generally, in a fast and accurate manner;
- Assist with monthly invoicing for the team and where applicable coordinate invoicing with Directors;
- Provide a high level of technical support on all Microsoft Office Suite software, Urbis Practice Management System (BST) and expense management systems.
- Complete other duties as directed.

About You:

- Demonstrated experience in a similar role supporting multiple stakeholders.
- Excellent knowledge and skills in Microsoft Office suite of products (Teams, Outlook, Word, PowerPoint and Excel in particular);
- Experience using the systems - BST *desirable
- Experience in a consulting or professional services environment,



with exposure to coordinating, managing and contributing to integrated tender responses, is desirable.
- High proficiency in both spelling and grammar
- Exceptional time management and organisational skills

Why Urbis?

Urbis is committed to fostering an inclusive, flexible, and diverse work environment. We encourage applications from Aboriginal and Torres Strait Islander individuals and those returning to work after a career break. By joining us you will receive many perks including:

- Salary continuance insurance, a generous parental leave policy, health & wellbeing programs and much more.
- Active mentorship by the best in the business, development of career goals and support in achieving them.
- Investment in ongoing training with all employees provided with an annual training budget.
- Monthly morning teas and regular social events to celebrate professional and personal wins.

Across all our sectors, you will play a part in shaping cities and communities. Bring your spark, and shape futures your way.

How to Apply?

Are you ready to start your journey with some of the brightest minds in the industry and you are passionate about making a difference to our clients, community, and team? Click on "Apply for this job." Or email us at [email protected] if you have any questions.

Recruitment Agencies - thank you for thinking of us. We do endeavour to fill our opportunities through direct channels wherever possible, however, if we find that we do need agency assistance, we'll be in touch.

📌 Team Administrator - Economics & Property (Sydney)
🏢 Urbis
📍 Sydney