Introduction:
POSITION DESCRIPTION

The purpose of this position is to provide a high level of organisational support to the Director of St Nicholas and manage all aspects of the office for the Director.

The Executive Assistant will be responsible for building and fostering positive and collaborative relationships with key internal and external stakeholders to support the Director. This position will be required to exercise discretion, judgement, initiative, and confidentiality as this is a position of trust.

Description:
The Benefits

St Nicholas offers a wide range of benefits that support and enrich the lives of our employees, including:

- mnBenefits program: Enjoy up to 10% off at top retailers with our mnBenefits program
- Salary: Competitive Salary + Super
- Flexibility: You will be supported to balance work and personal commitments through flexibility
- Growth: Paid Industry-leading training and career progression within the organisation through a variety of learning and development pathways
- Facilities: Purpose built office space and onsite cafe
- Extra benefits: Employer-funded parental leave, salary packaging, corporate benefits including;
- Fitness Passport (T&C;'s apply), EAP and flu injections
- 50% off childcare fees for all full and part-time employees
- $1,000 staff referral bonuses ($1,500 for eligible positions)

Skills and Experiences:
EXPERIENCE/CRITERIA

- Capacity to understand, promote and model the Catholic mission of the Diocese of Maitland-Newcastle
- High level of communication and interpersonal skills, both oral and written, and an ability to build relationships with a variety of stakeholders including
- Exceptional organisational and time management skills
- Flexibility and willingness to adapt to changed timelines, deadlines, and significant events
- Demonstrated ability to maintain a high level of confidentiality
- High level of proficiency in use of common office computer applications e.g., Office 365, Electronic Document Records Management System (HPE Content Manager) etc





QUALIFICATIONS

- Business Administration Diploma or Certificate IV or equivalent
- Current Working with Children Check (WWCC)
- Current Class C Driver’s Licence
- Previous Administrative experience
- 2 years’ experience in an Executive Assistant Role (Desirable)
- Experience in the Early Education industry (Desirable)

If this sounds like an opportunity for you, we would love for you to APPLY now.
Applications Close - 11:59pm Monday, 10 August 2026.

Applications for this position will only be considered if submitted through the following platforms: our careers page on our website, mnpeople, Indeed, Seek, or LinkedIn. Please head to our St Nicholas Careers page if you wish to view the Position Description. https://stnicks.org.au/careers/

For any questions, please contact

Mel Hill - Director, St Nicholas
T: 02 4979 1356
E: [email protected]

Additional Information

The Diocese of Maitland-Newcastle is committed to safeguarding children and vulnerable persons and preventing those in our care from suffering abuse or neglect. It is committed to implementing and maintaining compliance with the NSW Child Safe Standards and the National Catholic Safeguarding Standards and takes a zero-tolerance approach to abuse of children or vulnerable persons.

All who work in the name of the Diocese must comply with the Diocesan Safeguarding Framework Policy and act in accordance with the Diocese’s Code of Conduct which includes the Diocese’s Safeguarding Commitment Statement. Employees are required to undergo a National Police Check and retain a valid NSW Working with Children Check where necessary, in accordance with legislation.

St Nicholas promotes the safety and wellbeing of children from culturally or linguistically diverse backgrounds and encourages applications from people from culturally or linguistically diverse background.

St Nicholas promotes the safety and wellbeing of Aboriginal and Torres Strait Islander children and encourages applications from Aboriginal and Torres Strait Islander peoples.

📌 Executive Assistant - Director (Newcastle West)
🏢 Catholic Diocese of Maitland-Newcastle
📍 Newcastle West