Are you an exceptional Executive Assistant who thrives in a fast-paced, corporate environment? Do you enjoy being at the centre of business operations, anticipating the needs of senior leaders, and making a genuine impact?

Our client, a leading automotive organisation based in Melbourne's CBD, is seeking a highly capable Executive Assistant to provide dedicated support to the CEO, CFO and General Counsel. This is far more than a traditional EA role-it's an opportunity to become a trusted business partner, helping drive strategic initiatives while ensuring the Executive team operates at its best.

The Opportunity

As the Executive Assistant, you'll be the trusted right hand to three senior executives, managing complex priorities, coordinating high-level activities, and acting as the central link between the Executive team and the wider organisation.

You'll combine exceptional organisational skills with commercial awareness, confidently managing competing priorities while supporting strategic projects, driving communication across the business, and ensuring the Executive Office runs seamlessly.

Key Responsibilities

- Provide proactive, high-level executive support to the CEO, CFO and General Counsel
- Manage complex calendars, coordinate domestic and international travel, and oversee executive expenses
- Act as the key point of contact for the CEO's office, ensuring professionalism and confidentiality at all times
- Build strong relationships with Board members, Executive Assistants, and key internal and external stakeholders
- Support strategic planning and business initiatives through project coordination and executive administration
- Prepare presentations, reports, meeting agendas, and executive correspondence to a high standard




- Lead and mentor one administration team member, providing guidance and support
- Anticipate the needs of the Executive team and proactively identify opportunities to improve processes and efficiency

About You

We're looking for an experienced Executive Assistant who enjoys working at executive level and takes pride in delivering exceptional support.

You'll bring:

- Previous experience supporting C-suite executives within a large or complex organisation
- Experience leading or mentoring administrative staff
- Advanced Microsoft Office skills, particularly Word, PowerPoint and Outlook
- Outstanding communication, stakeholder management and relationship-building skills
- Exceptional organisational ability with strong attention to detail
- A proactive, solutions-focused mindset and the ability to work autonomously
- High levels of professionalism, discretion and emotional intelligence

What's in It for You?

- Permanent opportunity with a respected national organisation
- Modern Melbourne CBD offices
- Hybrid working arrangements
- Travel and insurance discounts
- Work alongside an experienced and collaborative Executive Leadership Team
- A varied and rewarding role where your contribution will have real business impact

If you're a polished Executive Assistant who enjoys partnering with senior leaders and wants to be part of a agile and successful organisation, we'd love to hear from you.

At Mars, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all.

To apply:

If you are interested in this opportunity please apply via the link, or alternatively contact Sophie Roper on 0431 437 *** or ************@marsrecruitment.com.au

Please note that due to the number of applications only successful applicants will be contacted.

📌 Executive Assistant (Melbourne)
🏢 Mars Recruitment
📍 Melbourne