· Facilitate procurement activities including purchase requisitions, purchase orders, invoice processing, commitment tracking and procurement reporting.

· Coordinate procurement documentation including Requests for Quotation (RFQs) and supporting evaluation activities in accordance with Defence policy and governance requirements.
· Maintain procurement, financial and project registers to support project management and reporting activities.
· Support financial administration activities including expenditure tracking, reconciliation and reporting.
· Support preparation of procurement documentation and assist with review, clearance and approval processes.
· Support procurement risk, issue, dependency and decision management activities.
· Support preparation of agendas, minutes, action registers, briefs, presentations and stakeholder communications.
· Support management of PMO documentation repositories, Objective records and shared mailboxes.
· Support project reporting activities including risk management, schedule, governance, financial and performance reporting.
· Contribute to continuous improvement initiatives and PMO process enhancement activities.
· Provide other PMO support services as required.

Requirements

· Relevant tertiary qualifications or relevant industry and/or domain work experience.

· Current experience conducting Commonwealth procurement, commercial administration, financial management activities.
· Current experience supporting project, program or sustainment activities within a complex environment.




· Experience preparing project documentation, reports, briefs and presentations.
· Experience coordinating meetings, workshops and stakeholder engagement activities.
· Solid organisational, planning and administrative skills.
· Strong written and verbal communication skills.
· Ability to manage competing priorities and deliver outcomes within agreed timeframes.
· Knowledge commensurate with the skill level required of relevant Australian and International Standards, regulations and Defence requirements.
· Proficiency in Microsoft Office and Defence ERP applications and electronic document management systems.
· Works under general direction within a clear framework of accountability.
· Exercises personal responsibility and autonomy while managing assigned tasks and priorities.

· Plans and organises work to achieve agreed objectives and outcomes.

· Investigates, analyses and resolves issues within areas of responsibility.
· Communicates clearly and effectively, both verbally and in writing.
· Produces accurate and professional documentation, reports and presentations.
· Builds productive working relationships with internal and external stakeholders.
· Facilitates collaboration between stakeholders who share common objectives.
· Monitors and progresses activities to meet agreed schedules and deliverables.
· Rapidly acquires and applies new knowledge and information.
· Demonstrates sound judgement and attention to detail.
· Contributes to continuous improvement initiatives and business process enhancements.

📌 Project Support Officer - Procurement (Melbourne)
🏢 Indigitise
📍 Melbourne