MSA Construction & Maintenance delivers high‑quality construction and maintenance services with a focus on safety, compliance and continual improvement. We’re seeking a proactive Office Administrator to support operations, finance and front‑of‑house functions at our Golden Grove office.

The role of the Office Administrator will involve a range of administrative duties while providing operational and compliance support to the business. This role suits a self‑motivated, confident person with excellent attention to detail and a commitment to continuous learning and quality improvement.

Key responsibilities

- Present a professional, customer service‑focused front of house

- Provide general administrative support to management

- Create and develop documents, templates and process notes

- Database and records management; maintain accurate employee files and work clearances

- Manage incoming and outgoing communications (phone, email, mail)

- Accounts payable and receivable, invoicing and submitting payments through customer portals

- Bank reconciliation and reconciling company credit card statements





- Implement and support systems and process improvements across the business

- Other administrative duties as required

Selection criteria/competencies

- Minimum 2 years’ experience in a similar role (construction experience preferred)

- Knowledge of WHS systems and processes is advantageous

- Robust written and verbal communication skills

- Ability to work independently, prioritise competing deadlines and problem‑solve effectively

- Demonstrated ability to build effective working relationships across teams and stakeholders

- Advanced MS Office skills (Word, Excel, Outlook)

- Knowledge of Xero Accounting software

Capabilities/attributes

- Leads by example and takes ownership

- Ambitious, disciplined and committed to continuous improvement

- Open, honest, respectful and authentic in dealings with others

Please apply via Seek with your resume and a brief cover letter outlining your relevant experience and why you’re a great fit for MSA Construction & Maintenance. Applications will be reviewed on receipt.

📌 Office Administrator (Golden Grove)
🏢 Garden Grove
📍 Golden Grove