Apply on Kit Job: kitjobau.com/job/3ouddw

Posted: 06/02/2026
- Closing Date: 06/03/2026
- Job Type: Temporary
- Location: Port Melbourne, VIC
- Job Category: Administration

**Company Description**

Strait Link has a proud history of being a vital link between Victoria and Tasmania, providing daily sea freight services between Port of Melbourne in Victoria and the Port Burnie in Tasmania. We contribute to the Australian economy by being a key part of the supply chain between Tasmania and the Australian mainland, connecting local Australian customers to markets across the world.

**Logistics Administration Assistant**:
**Support the engine room of our Port Melbourne logistics operation**

We’re looking for an** Administration Assistant** to play a key support role in keeping our transport and warehouse operations running smoothly day to day for a 12-month maternity contract.

This is a hands-on, varied role suited to someone who enjoys coordination, problem-solving, and being at the centre of communication between customers, drivers, depot teams and management. You’ll work across freight documentation, customer enquiries, compliance support and general depot administration — with exposure to multiple parts of the logistics function.

If you’re organised, reliable, and thrive in a quick-paced operational environment, this role will keep you engaged and learning.

**What you’ll be doing**:
**Operational & Administrative Support**
- Manage freight documentation including manifests, consignment notes, run sheets and delivery paperwork
- Coordinate daily administrative activities to support transport, fleet and warehouse operations
- Maintain accurate records across logistics systems (e.g. CBS, D365, Tollworks or similar)
- Provide administrative support to yard, fleet and warehouse teams
- Ensure procedures are followed and documentation meets audit and compliance standards

**Customer Service & Communication**
- Act as a first point of contact for internal and external enquiries
- Liaise with drivers,



subcontractors and internal teams to support efficient workflows
- Coordinate information flow between teams to keep operations moving
- Prepare correspondence, reports and basic operational communications

**Compliance, Safety & Reporting**
- Support compliance with WHS, Dangerous Goods and Chain of Responsibility requirements
- Assist with incident reporting, safety administration and maintaining compliance registers
- Generate reports, KPI tracking and performance summaries as required

**Continuous Improvement & Depot Support**
- Identify inefficiencies and suggest practical process improvements
- Assist with onboarding new team members through administrative support
- Provide backup support across fleet, operations, administration and container control during leave or peak periods

**Desired Skills and Experience**:
**What we’re looking for**:
**Essential**
- Experience in an administrative, coordination or support role
- Ability to manage multiple tasks and priorities in a fast-paced environment
- Strong Microsoft Office skills (Word, Excel, Outlook, PowerPoint)
- Excellent organisation, attention to detail and document management skills
- Clear, professional written and verbal communication
- Reliable, adaptable and comfortable working both independently and in a team

**Desirable**
- Experience in logistics, transport, warehousing or freight
- Familiarity with CBS, container control systems or ERP platforms (e.g. D365, SAP)
- Understanding of Chain of Responsibility and safety compliance

**Why join us?**:

- Varied role with exposure across transport, warehouse and fleet operations
- Stable, practical work in a hands-on logistics environment
- Opportunity to build industry knowledge and grow your operational experience
- Supportive team focused on safety, efficiency and continuous improvement

**An inclusive workplace, works for everyone**

We have several roles currently advertised, which means our recruitment process may take longer than usual. As such, we thank you for your patience.

Apply on Kit Job: kitjobau.com/job/3ouddw

📌 Administration Assistant (Port Melbourne)
🏢 Strait Link Shipping
📍 Port Melbourne