A leading global independent investment bank is seeking a highly capable Personal Assistant to provide dedicated support to a team of senior investment professionals in its Sydney office.
This is an excellent opportunity for an experienced assistant who thrives in a fast-paced, high-performance environment and enjoys working with intelligent, demanding stakeholders. The role will suit someone who is proactive, detail-oriented and able to operate with a high degree of autonomy and discretion.
The Opportunity
Working closely with Managing Directors and senior bankers, you will be responsible for delivering seamless administrative and organisational support across a broad range of responsibilities. You will be trusted to manage competing priorities, anticipate needs and ensure the smooth day-to-day running of the team.
This role offers significant exposure to a dynamic investment banking environment and will suit an individual who takes pride in being one step ahead.
Key Responsibilities
Executive Support
- Complex diary management across multiple time zones
- Coordinating internal and external meetings, conference calls and client interactions
- Screening calls, handling correspondence and drafting documents
- Preparing and formatting presentations, reports and Excel documents
- Liaising with global assistants and supporting visiting executives
Travel and Expenses
- Managing extensive domestic and international travel arrangements
- Preparing detailed itineraries and coordinating visas, passports and foreign currency
- Processing and reconciling corporate expenses and credit cards
- Monitoring travel refunds and ensuring compliance with company policy
Team and Office Support
- Maintaining filing systems and absence records
- Organising client events, lunches, dinners and conferences
- Supporting onboarding of new hires
- Assisting with office-wide projects and administrative initiatives
- Providing cover for other assistants and reception when required
About You
You will be an experienced Personal Assistant or Executive Assistant with a strong track record supporting senior executives, ideally within investment banking, private equity, professional services or another high-performance corporate environment.
You will demonstrate:
- Exceptional organisational and prioritisation skills
- Strong attention to detail and accuracy
- Excellent written and verbal communication skills
- Advanced Microsoft Office skills, particularly PowerPoint and Excel
- A proactive and solutions-focused approach
- Resilience and composure under pressure
- High levels of discretion and confidentiality
- A flexible, team-oriented mindset
Why Apply?
This is an opportunity to join a highly respected independent investment bank with a collaborative culture and strong reputation in the market. You will work alongside top-tier professionals in an environment where high standards are matched by genuine appreciation for quality support.
Apply Now
If you are an experienced PA/EA looking to join a quick-paced and rewarding environment, we would love to hear from you. Apply now or contact Claire Hunt for a confidential discussion.
Apply on Kit Job: kitjobau.com/job/3oownc
📌 Personal Assistant (Southern Sydney)
🏢 Platinum Pacific Partners
📍 Southern Sydney
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